Brown University · 2 months ago
Unit Secretary 3B
The Miriam Hospital
Full-time
Onsite
New Grad, Entry Level
$17.69/hr - $27.90/hr
0+ years expBrown University Health is a healthcare organization committed to excellence and compassion. The Unit Secretary 3B is responsible for providing clerical and administrative support, coordinating patient activity and information from admission to discharge, and ensuring smooth communication within the unit.
EducationHigher EducationUniversities
Responsibilities
Communicates clearly, concisely, and expeditiously with unit, other hospital staff, physicians, patients and visitors
Greets patients and visitors in professional, courteous, and helpful manner
Recognizes consumer dissatisfaction and intervenes to correct, or refer to appropriate person
Identifies and reports unauthorized personnel
Answers the telephone in a timely and courteous manner
Receives, records, and communicates messages accurately
Transfers telephone calls, and pages staff accurately
Answers patients’ call buttons and pages appropriate staff person to respond; does follow-up pages on unanswered pages
Enters and edits all patient information into computer, including height and weight, isolation status, patient type, patient activity, and charge entries
Practices in accordance with all Physician Order Management policies and procedures
Follows all clinical informatics downtime procedures for entering data into patient’s electronic profile
Obtains missing patient data from other units or outside facilities, as needed
Maintains the integrity of the medical record
Completes Medical Record Review Checklist daily and upon checklist
Orders and maintains appropriate forms, dietary supplies, educational materials and office supplies for the unit
Maintains order and cleanliness at desk area
Follows up on status of purchase requisitions
Anticipates storeroom supply needs before evening and night shift
Secretary ensures dietary orders are current every AM between 3a and 4a
Provides management of automatically prepared reports including but not limited to, GENESIS, Glumeter, and rounds reports
Work with nursing staff and case managers to enter discharge disposition and destinations into computer, fax necessary paperwork to external agencies and prepare all necessary paperwork for patients discharged to rehabilitation centers or nursing homes
Assists the nurse manager in monitoring maintenance of staff educational records and compliance with mandatory tests/training/certifications/ and annual health screenings such as PPD and fit testing
Completes weekly staff projections for the nursing unit
Completes unit secretary schedule ensuring even distribution of secretarial resources, as assigned
Participates in unit staff meetings and records minutes
Assists in maintenance of posted communications on unit and with memorandums to staff
Update policy manuals as required
Provides support for the unit in achievement of hospital and unit quality indicators
Assist with distribution and collection of quality audits and complies with unit processes for indicator data collection
Conducts Environment of Care Rounds monthly, reports findings, and follows through with work orders/ phone calls/faxes to appropriate departments for resolution of issues
Resolves those issues that can be taken care of at a unit level
Appropriately enters patient charges to generate appropriate revenue for the unit
Reviews and reconciles these charges daily and reports variances to the manager
General filing, copying, faxing, other clerical and administrative support duties as requested
Qualification
Required
Equivalent to a high school diploma
Computer skill level proficient to enter and maintain patient data and print required reports
Ability to organize, prioritize, and perform multiple tasks expeditiously
Speaks, reads, and writes English clearly
Preferred
Knowledge of medical terminology preferred
Six months' clerical experience in health care environment strongly preferred
Company
Brown University
Brown University is an Ivy League research university that provides undergraduate and graduate programs. It is a sub-organization of Brown University Health.
1001-5000 employees
H1B Sponsorship
Brown University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (105)
2024 (84)
2023 (100)
2022 (73)
2021 (56)
2020 (40)
Funding
Current Stage
Late StageTotal Funding
$860.76MKey Investors
RI Life Science HubNASADepartment of Energy & Environment
2025-07-28Debt Financing· $500M
2025-04-11Debt Financing· $300M
2024-08-08Grant· $0.01M
Leadership Team
Sylvia R. Carey-Butler
VP for institutional equity and diversity
Diane Lipscombe
Professor of Neuroscience
Recent News
2026-01-16
2025-12-30
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