Amherst College · 2 months ago
Assistant to the Vice President for Equity and Inclusion
Amherst Campus
Full-time
Onsite
Mid, Senior Level
$26/hr - $29/hr
3+ years expAmherst College is a highly selective liberal arts institution committed to diversity and inclusion. The Assistant to the Vice President for Equity and Inclusion provides essential administrative support to the VP and the division of Diversity, Equity, and Inclusion, ensuring effective communication and management of various initiatives.
Responsibilities
Maintain VP’s calendar, including coordinating meetings, travel, and events
Ensure materials for meetings are prepared in advance
Provide research and information in support of appointments and events
Review correspondence to ensure meetings, events, and deadlines are arranged in a timely manner; track and assist with follow-up
Arrange travel as needed for off-campus conferences and events
Liaison between the VP, ODEI Senior Leadership Team, and inside/outside constituents, effectively communicating with a diverse set of stakeholders
Prepare correspondence, reports, and presentations
Assist the VP with the preparation of Trustee binder materials for quarterly reports to the Board of Trustees
Gather research, synthesize, and write up findings
Evaluate new technologies and applications to improve and optimize administrative support. For example, learn new techniques and features of existing software products or services, such as Microsoft Office or Google Apps, and seek new applications as needed to complete assigned tasks
Arrange candidate interviews for various positions within ODEI
Supervising student interns
Maintain records, as necessary, in the college’s systems
Record and distribute meeting minutes (SLT, division meetings, etc.)
Attend monthly finance and operations forum meeting and events coordination meeting
Create advertisements and publicize events
Office liaison to our diverse faculty, staff, students, alumni, parents, and outside constituents
Answer telephones and relay messages
Troubleshoot and maintain equipment (computers, copiers, printers, etc.)
Purchase and maintain office supplies for Converse 106 and 79 South Pleasant
Maintain files including electronic and paper
Process reimbursements and invoices for payment using the college’s Workday system
Reconcile corporate credit card statements
Monitor and assist with budgets across the division
Create and maintain office website, social media, etc
Serve as the first point of contact for a diverse set of visitors to ODEI
Coordinate appointments and travel for the VP, and meetings of directors, managers, and other attendees
Negotiate contracts and fees, and if needed, arrange travel/accommodations for speakers and consultants
Coordinate department meetings (division meetings)
Coordinate meetings with VP and FEIOs, Directors, and others within and outside the division
Coordinate event venues and logistics for division and SLT members as assigned
Prepare briefings, attendee lists, name tags, publicity, invitations, etc
Qualification
Required
Bachelor's Degree, in lieu of a degree, a High School Diploma or equivalent, and 5 years of related experience
3 years of related experience
Research skills
Commitment to working with a diverse and inclusive community
Accounting, bookkeeping, or budgeting skills
Strong written and verbal communication and ability to create, proofread, and edit documents, including presentations
Excellent interpersonal, time management, organizational, and customer service skills
Highly proficient in all Microsoft Office applications and/or Google Apps. Ability to adapt to new software and learn and adopt new computing devices to enhance work assigned
Ability to take initiative, work independently and collaboratively, and to handle multiple priorities while remaining attentive to detail
Successful completion of required reference and background checks
Preferred
More than 5 years of administrative experience
Experience with Workday or equivalent systems for procurement, budget management, invoicing, and related tasks
Benefits
Comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families.
Company
Amherst College
Amherst College is home to curious thinkers and remarkable doers.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Amara Cunningham
Executive Assistant to the Chief Advancement Officer
Amy Rondeau, SPHR
Human Resources Business Partner
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