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HID · 7 minutes ago

Lead Executive Assistant

Austin, TX

Full-time

Onsite

Lead/Staff

8+ years exp

HID is a high-tech software company headquartered in Austin, TX, that powers trusted identities for people, places, and things. The Lead Executive Assistant serves as a primary point of contact for the CEO and CFO, providing comprehensive administrative support and driving organizational effectiveness through project management and collaboration.

GovernmentInformation ServicesSecurity

H1B Sponsor Likely

Responsibilities

Providing administrative, travel, calendar, and team support to CEO and CFO

Providing support of liaison, communication, and team meetings, to the CEO and CFO team members

Liaising with Executive Assistants from ASSA ABLOY group for event planning and scheduling

Building and maintaining the yearly executive calendar

Planning and coordinating major offsite meetings, events and Executive travel

Arranging domestic and international travel schedule and reservations; Preparing expense reports and ensure submission in a timely fashion

Reviewing and answering email and inquiries and determining if executive action is required

Taking a leadership role with staff meeting agendas and driving focus and action items follow up

Managing assigned projects effectively from initiation to completion

Promoting collaboration and maintaining a strong understanding of HID strategy and senior leadership team (SLT) objectives

Collaborating with the global executive support team by sharing information, leading monthly best-practice training, and fostering a culture of continuous improvement

Maintaining governance and avenues for information sharing and processing improvements across the global executive support team

Qualification

O365 collaborative toolsTravel & expense softwareExecutive support experienceProject managementCommunication skillsTime managementProblem-solvingInterpersonal skillsEmotional intelligence

Required

Bachelors degree in business administration or similar field

8+ years experience supporting leadership or executive teams

5+ years experience supporting CEO and CFO required

Experience working across multiple time zones in a matrixed, global organization

Advanced skills with O365 collaborative tools (Outlook, Teams, OneNote, SharePoint, etc.)

Experience with travel & expense software (ex: Concur)

Solution oriented with the ability to distill the big picture into actionable items

Tolerance for ambiguity

Be accountable for results and transparent around deadlines and deliverables

Excellent time management skills and ability to multi-task and prioritize work

Communication with all levels of the organization

Maintain confidentiality around sensitive information

Motivation and willingness to learn

Demonstrated proactive approaches to problem-solving with strong decision-making capabilities

Advanced emotional intelligence in areas of confidentiality, responsibility, and accepting feedback

Strong understanding of office productivity and communications technology to complete more work faster and with consistent quality

Strong team player who thrives in working both cross functionally and globally

Very strong interpersonal skills and the ability to build relationships across multiple global stakeholders

Highly resourceful team-player, with the ability to also be extremely effective independently

Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

Forward looking thinker, who actively seeks opportunities and proposes solutions

Benefits

Competitive benefits and annual leave offering, allowing for work-life balance

Extensive career development opportunities and resources to maximize your potential

A vibrant, welcoming & inclusive culture

Company

HID

Glassdoor3.7

HID powers the trusted identities of the world's people, places and things.

Founded in 1991

Irvine, California, USA

1001-5000 employees

http://www.hidglobal.com

H1B Sponsorship

HID has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (13)

2024 (6)

2023 (10)

2022 (25)

2021 (19)

2020 (7)