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Advantage Capital · 2 months ago

Executive Assistant / Office Manager

New York,NY,US

Full-time

Onsite

Mid, Senior Level

$70K/yr - $90K/yr

5+ years exp

Advantage Capital is a company focused on financing projects in underserved communities since 1992. They are seeking a highly organized Executive Assistant / Office Manager to support senior leadership and manage daily operations, ensuring a productive work environment and facilitating office logistics.

Business DevelopmentFinancial ExchangesFinancial ServicesImpact InvestingVenture Capital

Growth Opportunities

Responsibilities

Provide high-level executive support including calendar management, meeting coordination, travel planning, and expense reporting

Act as liaison with building management, overseeing office maintenance, security, and facilities issues

Proactively manage office space planning and optimize workspace logistics to support organizational growth and efficiency

Plan, coordinate, and execute firm events, including in-office gatherings and offsite activities across New York City

Serve as the primary point of contact for all office vendors, negotiating pricing and service terms to ensure favorable agreements

Maintain office and kitchen inventory; manage purchasing, vendor relationships, and invoice processing with a focus on cost control and service excellence

Oversee incoming and outgoing communications including mail, shipments, and internal announcements

Lead culture-building initiatives, creating an environment that promotes collaboration, recognition, and community

Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed

Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement

Qualification

Executive supportOffice managementMicrosoft Office SuiteEvent planningTechnical supportNotary Public certificationMac OS experienceSalesforce familiarityZoom familiarityNegotiation skillsInterpersonal skillsProblem-solving skills

Required

Minimum of 5 years' experience supporting senior executives and/or managing office operations in a professional services or fast-paced corporate environment

Exceptional organizational, communication, and interpersonal skills

Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong problem-solving skills, with the ability to anticipate needs and deliver solutions independently

Professional demeanor with the ability to handle confidential information with discretion