Yale University · 2 months ago
Assistant Director, Institutional Training Grant Hub
New Haven, CT
Full-time
Onsite
Lead/Staff, Director/Executive
$68K/yr - $120K/yr
4+ years expYale University is dedicated to contributing to a better tomorrow and is seeking an Assistant Director for the Institutional Training Grant Hub. The role involves managing the ITG database system, providing strategic direction, oversight, and guidance on grant policies, while collaborating with faculty and administrators on training grant proposals.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Oversee the functional administration of the current Institutional Training Grant (ITG) Hub database application and work closely with ITS on finalizing the development and release of a new ITG Hub system. Oversee the roll-out of this new system to the research community. Collaborate with the technical team and stakeholders to ensure applications accurately reflect institutional goals and workflows
Assist faculty and administrators as they prepare predoctoral and postdoctoral training grant proposals, with a primary focus on assisting with the data tables
Provide guidance to faculty and administrators on National Institutes of Health (NIH) policies and procedures related to predoctoral and postdoctoral training grant applications and progress reports. Ensure that grant owners’ needs are accommodated
Develop the administrative infrastructure of ITG Hub system use, including developing procedures and timelines for users to access data within the system. Manage the ITG Hub staff, including training, assigning work, and prioritizing tasks where necessary
Gather, receive, and interpret data, analyses and reports. Develop reports and related reporting tools. Develop and validate queries for the successful extraction of appropriate data
Working with ITS and university leaders, develop plans to enhance and expand usage of the new ITG database system
Maintain a Filemaker Pro database and develop Excel reports for the BBS Program
Oversees the advancement and growth of the program. Gives direction and leadership supporting the philosophy, mission, strategy, and annual goals and objectives. Assumes primary accountability for disseminating and publishing all program information to create public awareness and support of the program
Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans
Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program. Develops the metrics to identify and measure the success of the program. Responsible for measurements of grant success and related evaluation
Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications. Develops and manages the program’s operating budget
Develops the administrative infrastructure of the program. Manages human resource and administrative functions of the program, including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs
Investigates, identifies, implements, and oversees the maintenance of systems to gather, track, and report information to support the initiatives of the program. Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives
Initiates, designs, and manages the compilation of program communications; identifying outreach potential, and promoting philanthropic and collaborative support of the program. Contributes to the development and assists in the management of content on the program’s website and monitors all changes and additions to the editorial content
May perform other duties as assigned
Qualification
Required
Extensive experience understanding and documenting business processes, defining system functionality, and translating operational needs into clear, actionable requirements for technical teams
Expertise in NIH predoctoral and postdoctoral training grant policies
Proficiency with Filemaker Pro, PowerBI, and Microsoft Office Suite
Proven ability to work independently and collaboratively with a wide range of individuals of diverse levels of training, demonstrating flexibility and adaptability
Strong organizational skills, with the ability to manage multiple tasks and priorities in a fast-paced environment
Bachelor's degree in a related field and four years of related experience or an equivalent combination of education and experience
Preferred
Experience in strategic planning, quality improvement initiatives, and stakeholder engagement
Advanced degree preferred
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
2025-12-10
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