Barry University · 2 months ago
Administrative Assistant III, Theology & Philosophy
Miami Shores- Main Campus
Full-time
Onsite
Mid Level
3+ years expBarry University is a higher education institution seeking an Administrative Assistant III for the Department of Theology and Philosophy. The role involves managing administrative responsibilities, overseeing office management, and coordinating special events while supervising work-study students.
AlumniEducationHigher Education
Responsibilities
Create course schedules for Theology/Philosophy through Colleague in consultation with Chair
Facilitate overrides in consultation with Chair and faculty
Provide requested transcripts and reports from Colleague/Workday
Facilitate administrative information for the extension site at SEPI
Process and coordinate scholarship funds with proper Barry University departments per student for each semester
Barry University Brand Ambassador for department marketing efforts:
Create marketing event campaigns through Workfront
Maintain and improve website content and links through Workfront
Produce electronic and print advertising for department academic programs and events
Maintain and create distribution email lists for marketing efforts
Assist with faculty, adjunct, and staff new hire procedures
Coordinate and perform the following Workday tasks:
P-card reconciliation/Expense reports for American Express card charges
Activity pay for faculty, adjunct professors, and dual enrollment courses
Departmental requisitions, purchase orders and check requests
Create suppliers and supplier invoice requests
Hire and train work-study students through HR
Purchase office supplies through university vendors
Department of Theology and Philosophy Liaison for AIS and the College of Arts and Sciences Dean’s Office
Create an Annual Department Calendar for distribution to faculty and staff
Oversee reservations for the conference room
Responsible for maintenance requests through Service Desk online
Oversee the printing of programs for special events in consultation with the Chair
Consult with Program Directors, Chair, and advisors concerning incoming students
Complete Annual Report Form for Association of Theological Schools [December 1st of each year]
Print reports from AIS for Association of Theological Schools Annual Report
Assist Chair in completing University Department of Theology and Philosophy Annual Report
Print reports in Informer for Annual and ATS Reports
Coordinate Faculty Travel Requests for the Department and in conjunction with the College of Arts and Sciences
Maintain undergraduate and graduate student profile program data and update on the common N drive
Perform continual assessment of common N drive for filing and organization
Update faculty profiles in AIS.Upload syllabi and minutes to Curriculum and Policy Sharepoint site and Department common Department N drive
Request room reservations through Convention and Events Services EMS system
Coordinate Food and Beverage Contracts through Catertrax
Coordinate logistics and administrative event details, marketing efforts, and travel accommodations for the following:
Yves Congar Award Events and Reception
Theology and Philosophy Honor Societies Induction Ceremony and Dinner
Commissioning and Recognition Ceremonies and Reception
Graduate and Undergraduate Recruitment events on and off campus
Association of Theological Schools Accreditation Site Visits
Supervise, hire, and train Work-Study students
Coordinate Department of Theology and Philosophy budgeting in dialogue with the Department Chair
Oversee office management, facilities, office assignment, and computer operations for the Department of Theology and Philosophy
Create and distribute the Two-week Residency Student Information Document to graduate students
Distribute Graduate syllabi to students
Plan Department of Theology and Philosophy Two-Week Residency hospitality for 14 days
Qualification
Required
Associate's degree in any field required
3-5 years of relevant work experience required
Must be able to analyze all office operations and determine proper solutions
Must have working knowledge of Microsoft Office, Workday, and Internet-based reporting, and Social Media knowledge
Must be able to provide professional email correspondence to constituents, faculty, and students, coordinate and write newsletters, and edit minutes for department meetings
Preferred
Bachelor's degree in any field preferred
Benefits
Health
Dental
Vision
Life insurance
Retirement
Tuition assistance
Paid time off
Work/life balance initiatives such as wellness programs
Spirituality in the workplace
Training and development
Company
Barry University
Barry University is a school in Miami.
1001-5000 employees
H1B Sponsorship
Barry University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (5)
2023 (3)
2021 (2)
2020 (5)
Funding
Current Stage
Late StageTotal Funding
$4.5MKey Investors
U.S. Department of Agriculture
2023-06-21Grant· $4.5M
Leadership Team
Aftab Alam M.
Founder & President - Muslim Students Association
Alyssa Persaud, MS
Senior Associate Director of International Recruitment and Partnerships
Recent News
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