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American Red Cross · 2 months ago

Business Operations Coordinator (Part-Time)

Macon, GA

Part-time

Onsite

Entry Level

2+ years exp

The American Red Cross is the world's largest humanitarian network, dedicated to helping millions of lives each year. The Business Operations Coordinator will provide transactional support for finance, operational, and administrative functions, ensuring smooth operations across various departments and managing vendor relationships.

Health CareHumanitarianNon ProfitTraining

Responsibilities

Provides administrative budget support including expense coding; financial report dissemination, initiating, monitoring and approving regional procurement transactions, Collaborates with department leaders to ensure that programs are executed within budget

Ensures location processes are established and functioning for all cash and card transactions

Supports department directors with analytics for monthly forecasting of expenses

Utilizes appropriate systems and trains staff in their use

Troubleshoots phone and computer issues for Region

Reviews and assists with tech services requests

Ensures repairs are completed within budget and appropriate system is used to pay vendors

Develops and maintains relationships with vendors supporting each physical location

Obtains proposals for potential new vendors

Provides information/data needed for developing Business Plans for real estate transactions

Is liaison with other sectors for shared facilities/assets

Updates risk management system with current values/status as appropriate

Maintains fleet inventory records

Ensures appropriate and timely maintenance

Files and maintains insurance claims and follow up with estimates/repairs

Is liaison with Fleet Management in other sectors

Participates in planning events meetings

Maintains insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol

Provides guidance and data for grant reporting

Prepares various internal reports

Responds to internal/external requests for information and/or documentation

Acts as Region point of contact for FOCIS information

Develops, maintains and distributes a regional SOP Manual

Provides training to ensure consistent processes/procedures related to operations functions throughout the Region

May coordinate and train volunteers to assist with less complex daily transactional work such as data input, clerical support, etc

Qualification

Financial Administrative SupportFacilities ManagementLead System User/TrainerProficient in ExcelOrganizational SkillsHandle Multiple ProjectsInterpersonal SkillsAttention to DetailTeam Player

Required

Associate's degree in Accounting, Business or Public Administration required

Minimum 2 years' financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations or business

Experience working effectively with volunteers and board members

Experience in coordinating finance and administrative functions including information systems and facilities

Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations

Excellent organizational skills and ability to work with attention to detail

Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders

Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook

Strong knowledge of federal, state and local employment laws

Travel is required throughout the Region. Some out-of-region travel may also be required