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USAJOBS · 2 months ago

ADMINISTRATIVE OFFICER NF4 (TERM NTE 1 YEAR)

Twentynine Palms, California, USA

Full-time

Onsite

Mid Level

$30/hr - $33/hr

4+ years exp

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! The Administrative Officer will serve as the primary point of contact on administrative functions, overseeing daily operations and ensuring regulatory compliance while managing various administrative programs.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Serves as the Administrative Officer and primary point of contact on administrative functions for the Executive Division within Marine Corps Community Services Twentynine Palms, CA (TWM)

Coordinates daily operations and administrative functions on behalf of the Director and Deputy Director

Oversees Division level administrative functions and coaches TWM personnel on completion of efforts

Plans, develops, manages and controls various administrative programs for the daily operations and ensures regulatory compliance with rules and regulations

Provides direction on administrative operational issues; and delegates and completes administrative tasks within the Division

Communicates with Division administrators, staff, and outside organizations to coordinate various requirements for the Division

Formulates and develops training, policies, and procedures for office management

Coordinates with Division leadership on responsible administrative efforts, and communicates with representatives from Directorates, Branches and Sections within the organization to complete work

Identifies internal and external resources needed to accomplish specific tasks

Reviews data and prepares short-range estimate of projected costs

Monitors Division administrative processes, ensuring effective operations while developing accountability through process management

Utilizes management information tools, business analytics, metrics, and business information systems to analyze reports, identify trends, and recommend necessary adjustments for the efficient operations of the Division

Participates in resolving a variety of administrative and operational problems by assembling facts, evaluating information, and drafting reports that may be used as the basis for recommendations, interpretation, and decisions by higher-level management officials

Collects and assembles statistical data

May assist in conducting studies and analyses, and compiles, collects and coordinates data for reports

May conduct studies and analyses of irregularities and deficiencies

May represent staff level personnel at meetings and conferences

Responsible for records management and file administration for various subject matter

May serve as an action officer in conducting a variety of administrative information flow studies, work processes, reviews and improvement studies to provide management with recommendations for optimum utilization of available resources

May prepare reports and information for presentations

Assists in establishing internal procedures to secure control in meeting deadlines, progress reports and directives

Works with all echelons of personnel to provide technical guidance and directions

Utilizes knowledge and understanding of management principles, practices, methods and techniques to perform work

Interprets regulatory directives and procedures

Acts as a primary administrative point of contact for planning and directing implementation of required regulations

May prepare instructions and local operating procedures for implementation of regulations and follow up to ensure compliance with instructions

Qualification

Administrative experienceManagement-level adviceMicrosoft Office SuiteMarine Corps protocolsAnalytical skillsLogistical supportDrafting correspondenceCommunication skillsOrganizational skills

Required

A minimum of four years of progressively responsible administrative experience that demonstrates the ability to plan, develop, manage, and oversee complex administrative programs and daily operations in support of senior level leadership

Experience must include providing management-level advice, coordinating logistical and administrative support for division/directorate-level staff (or equivalent), and ensuring compliance with applicable regulations and procedures

Proficiency with Microsoft Office Suite

Strong communication, analytical, and organizational skills

Must be able to work independently, manage competing priorities, and interact effectively with personnel at all levels