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Moses Singer · 1 day ago

Office Services Coordinator

New York, NY

Full-time

Onsite

Entry Level

$45K/yr - $50K/yr

1+ years exp

Moses Singer is a professional services firm seeking an Office Services Coordinator to provide support to the office. The role involves maintaining office areas, managing office supplies, and providing customer service to office personnel.

Legal

H1B Sponsor Likely

Hiring Manager

Therese Cesaro

Responsibilities

Provide professional customer service to all office personnel

Prepare mail and all US/FedEx/UPS packages, sorting and distributing incoming mail

Assist with all aspects of document reproduction and processing: copying, scanning, date stamping, document binding and faxing

Handling of government notices, including communications with client and preparation of written instructions

Light assembly of furniture, picture hanging, etc

Troubleshooting and performing minor repairs (i.e., clearing paper jams, changing toner/ink cartridges, emptying equipment waste receptacles)

Scheduling service calls as needed

Prepare conference rooms for meetings, set up and clean up

Cleaning and stocking pantries; Checking copiers daily

Move boxes and other heavy items, which may include assisting with office moves

Conduct daily walk through of office space to notice any blown light bulbs, repairs needed or general cleaning issues; report these to building liaison

Organize and clean file workroom

Provide other assistance as appropriate and requested

Qualification

Office equipment knowledgeMicrosoft Office 2007Document reproductionCustomer serviceBasic typing skillsPrior law firm experienceUse hand cartTeam orientedAttention to detailInitiative

Required

One to four years of experience in professional services environment

Knowledge of office equipment including telephones, copy/scan/fax equipment and computers, Microsoft Office 2007, Word and Outlook, along with basic typing skills, are required

Must be able to lift 25 - 70 pounds properly

Must be able to take initiative, be reliable, professional, team oriented, have the ability to multi-task, and attention to detail is critical

High School Diploma or equivalent

Preferred

Prior law firm experience preferred

Excel and PowerPoint experience are a plus

Ability to use a hand cart

Benefits

Medical

Dental

Vision

Disability coverage

Life insurance

Flexible spending plan

401K plan

Generous paid time off

Holidays

Company

Moses Singer

Moses Singer provides legal services to companies, individuals and families in the New York City area.

Founded in 1919

New York, New York, USA

51-200 employees

http://www.mosessinger.com/

H1B Sponsorship

Moses Singer has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (1)

2023 (1)

2020 (2)