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OpusClip · 18 hours ago

Workplace Experience Manager

Palo Alto, CA

Full-time

Onsite

Mid Level

$70K/yr - $110K/yr

3+ years exp

OpusClip is the world's No.1 AI video agent, built for authenticity on social media. They are seeking a reliable and proactive Workplace Experience Manager to oversee daily operations in their Palo Alto office, ensuring a collaborative and engaging work environment for employees while supporting HR-related tasks.

Artificial Intelligence (AI)Generative AIInformation TechnologySoftwareVideo Editing

Responsibilities

Deliver high-quality administrative support to all US-based office personnel

Oversee procurement and maintenance of office equipment and supplies, to ensure employees are fully supported in their productivity

Support planning and execution of team-building events and office activities, to promote a productive and collaborative office environment that supports teamwork and employee engagement

Coordinate travel arrangements, including booking flights, hotels, and planning itineraries

Partner with the Finance department to process invoices and manage reimbursements

Build and maintain strong relationships with local vendors, negotiate contracts and service agreements to meet administrative and operational needs

Liaise with property management to resolve office maintenance and equipment issues promptly

Organize and maintain both physical and digital and physical company records, ensuring easy retrieval and compliance

Perform other daily administrative duties as assigned by the line manager

Facilitate end-to-end onboarding and offboarding processes for US-based employees

Maintain up-to-date employee records and documentation in HR systems

Assist with internal HR communications and coordination of HR programs to ensure smooth execution

Act as a point of contact for employee inquiries related to HR policies and day-to-day support

Qualification

Administrative supportHR operationsFluency in EnglishTime managementInterpersonal skillsOutgoingDetail-orientedEmotional intelligenceAdaptability

Required

A minimum of 3+ years of administrative work experience, preferably within a fast-growing and multinational organization

Proven ability to handle confidential information with discretion and sound judgment

Detail-oriented, organized, and proactive, with strong time-management skills and the ability to manage multiple priorities in a fast-paced environment

Outgoing and emotionally intelligent, with strong interpersonal and communication skills, capable of collaborating effectively with diverse internal and external stakeholders

Adaptable, flexible, and collaborative, thriving in a multicultural, dynamic team environment

Fluency in English, both written and verbal