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California State University, Office of the Chancellor · 4 days ago

Strategic Engagement Support Coordinator

Long Beach, CA

Full-time

Hybrid

Mid, Senior Level

$52K/yr - $60K/yr

5+ years exp

California State University, Office of the Chancellor is seeking a Strategic Engagement Support Coordinator to provide administrative support to the AVC. This role involves coordinating department functions, conducting information gathering and analysis, and serving as a primary point of contact for various CSU constituents.

Higher Education

No H1B

Responsibilities

Coordination of all administrative and clerical work in the Strategic Engagement Department (45%)

Responsible for coordination of all administrative and clerical work in the Strategic Engagement Department. This includes administrative/clerical work such as:

Preparing and composing written correspondence, reports, agendas and other documents

Creating and maintaining and electronic records and files and record keeping systems, such as contact databases and communications

Screening telephone calls and referring them to appropriate staff

Arranging meetings and events, including space rental, catering and AV needs

Maintaining Outlook calendar

Making travel arrangements and completing paperwork on all travel requests and expense claims in Concur

Processing requisitions and invoices for payment in CSUBuy

Preparing department procurement card reports; gathering receipts and reconciling expenses in CFS

Requests updates to information on department website

Submitting requests for maintenance and IT-related issues

Ordering and maintaining supplies from Staples in CSUBuy

Troubleshooting office technology problems and systems; and performing other general office support and maintenance activities

Information gathering and analysis, compiling data, preparing reports (35%)

Performs Information Gathering And Analysis Which Includes

Maintaining, gathering and analyzing data and information for various purposes including tracking, monitoring, coordinating and/or compiling department activities, programs, events, budgets and financial data

Reconciling department budget and reviewing reports in Data Warehouse; tracking expenses, budget and expenditure transfers, research and reconciliation

Compiling and preparing various reports

Using and maintaining office support technology and systems such as word processing, desktop publishing, spreadsheets and databases to produce results; and

Participate in meetings both in person and virtually by supporting the project, initiative or program with support coordination

Interacting with CSU constituents, networking to build CO relationships, coordinating work and projects, serving as primary point of contact (15%)

Interacts with a variety of CSU constituents including external partners, governmental agencies, community members, alumni, students, faculty and staff; CO staff and administration, and campus administrators, staff and faculty across the CSU’s 22 campuses

Networking to build CO relationships to expedite work and projects

Coordinating work and projects

Coordination of logistical aspects of meetings, programs and engagements, including venue coordination, travel arrangements, agenda preparation, coordination of documentation and onsite assistance; and

Serving as a primary contact and/or resource to outside parties, such as vendors, CO stakeholders, alumni, governmental agencies and CSU administrators

Performs other related duties as assigned (5%)

Qualification

Administrative coordinationData analysisReport preparationBudget coordinationCustomer serviceOffice proceduresEnglish grammar knowledgeWriting skillsInterpersonal skillsTeamwork

Required

Graduation from high school program, technical/vocational program, or their equivalents combined with years of experience

5-6 years of progressively responsible administrative/clerical/department operation coordination experience

Strong writing skills

Previous experience in an administrative office within an academic setting

Experience in written correspondence, developing spreadsheets and reports from a variety of sources to produce a consolidated summary

Department budget coordination and good customer service skills

Knowledge of standard office procedures and practices

Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures

Thorough knowledge of English grammar, punctuation and spelling

Ability to interpret and apply policies and procedures independently, and use judgment and discretion to act when precedents do not exist

Ability to evaluate and make recommendations related to operational and procedural matters

Ability to perform large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed

Ability to take work direction, training and guidance from supervisor and co-workers

Skill and ability to work on multiple projects and priorities simultaneously

Ability to make independent decisions on day-to-day operations

Knowledge of specialized policies and procedures and the ability to apply them

Knowledge of a broad range of operational and procedural office and administrative problems which may at times require research, analysis and evaluation of information which may need to be solved

Ingenuity in developing solutions is required

Ability to successfully interact with high levels of management and outside university constituents

Ability to deal with sensitive interpersonal situations

Ability to work independently or in a team to meet deadlines

Ability to work in a steady and fast-paced working environment

Preferred

Bachelor's degree from an accredited university

Benefits

Premium benefit package

Outstanding vacation

Health

Dental plans

Fee waiver education program

Membership in the California Public Employees Retirement System (PERS)

15 paid holidays a year

Company

California State University, Office of the Chancellor

Glassdoor4.2

The California State University is the largest system of four-year higher education in the country, with 23 campuses, 56,000 faculty and staff and 477,000 students.

Founded in 1947

Long Beach, CA, US

501-1000 employees