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Association of Universities for Research in Astronomy · 3 hours ago

Information Specialist

Maui

Full-time

Onsite

Entry, Mid Level

$83K/yr - $107K/yr

2+ years exp

The Association of Universities for Research in Astronomy is seeking an Information Specialist to manage and organize technical and operational information at DKIST. The role involves overseeing document control systems, ensuring data governance, and facilitating the efficient sharing of information across teams.

Non Profit

H1B Sponsor Likely

Responsibilities

Support staff with management and organization of data in Confluence

Evaluate, audit, and strategically organize team documentation to ensure consistency and findability

Design and implement archiving strategies for historical and legacy documents

Guide and advise teams in structuring their documentation to meet organizational standards

Change management support: provide access to relevant as-builts, hazard analyses, performance analyses, etc

Proficiency with document management systems, such as Google Drive, Dropbox, SolidWorks, and any applicable systems

Oversee document control processes for engineering drawings, safety records, procedures, and configuration-controlled documents

Administer and continuously optimize and enhance information management platforms (e.g., electronic document management systems, collaboration tools, and archives)

Expected to take initiative in their professional development by seeking feedback, improving skills, and identifying areas for personal growth. This includes participating in training opportunities and development programs provided by the organization

Contribute to a collaborative, respectful, and productive workplace by maintaining open communication, supporting team efforts, and fostering a sense of belonging within the team

Work in accordance with applicable safety standards. Ensure safety of operations in areas under purview. Report any unsafe conditions and practices

All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook

Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/Awards

Other duties as assigned

Qualification

Document management systemsData governance processesInformation managementConfluenceGoogle DriveDropboxSolidWorksStrategic problem-solvingCulturally diverse team environmentAttention to detailCommunication skills

Required

Bachelor's degree or completion of accredited military schools, in a STEM field, data management, information management, or other relevant area. Relevant experience may be considered in lieu of education

Proactive self-starter with demonstrated independent decision-making skills

Excellent attention to detail and strategic problem-solving abilities

Demonstrated ability to learn how to use new software tools

Computer proficiency, specifically with documents and database management systems

Ability to speak and write effectively, including preparation of how-to guides for staff members

Ability to thrive in a culturally diverse team environment

Willingness to actively participate in team safety meetings and adhere to (and advocate for) safety procedures and protocols

Sensitive to and respectful of cultural and environmental issues

Preferred

2+ years experience working to support knowledge or information management

Experience with the Atlassian products Jira and Confluence

Experience working in a technical observatory setting

Information management, Librarian, excellent organizational skills, strong communication skills, ability to work with diverse teams

Benefits

Paid time off

Retirement plan contributions

Competitive salary commensurate with experience

Very attractive work environment

Company

Association of Universities for Research in Astronomy

AURA is a consortium of 40 US institutions and 6 international affiliates that operates world-class astronomical observatories.

Founded in 1957

Washington, District of Columbia, USA

1001-5000 employees

http://aura-astronomy.org

H1B Sponsorship

Association of Universities for Research in Astronomy has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (13)

2024 (13)

2023 (9)

2022 (14)

2021 (10)

2020 (11)