IFF · 2 months ago
M&R Administrative Assistant
Gibson City, IL, USA
Full-time
Onsite
New Grad, Entry Level
$42K/yr - $53K/yrIFF is a global leader in taste, scent, and nutrition, and they are seeking an M&R Administrative Assistant to support plant-wide maintenance operations. This role involves managing documentation, processing work orders in SAP, and coordinating departmental training to ensure smooth operations in the maintenance department.
Manufacturing
Responsibilities
Organize maintenance records for processing and filing
Heavily uses SAP to process completed maintenance work orders and asks clarification questions as needed
Scan and file paper records for long term retention and reference
Track maintenance time confirmation for the maintenance hourly employees
Create maintenance call out sign-up sheets and publishes the weekly maintenance call out sheets for the plant
Creates new MRO maintenance parts items for global SAP records, local stock room and reordering capabilities
Assist to maintain the Master Label Data list for MRO items used in the local stock room for product labelling
Create training documents and tracking to ensure the maintenance department is current on training requirements
Create daily night notes of completed maintenance work activities and email to distribution lists within the plant
Tracks individual maintenance employee’s timesheet to ensure time confirmation completeness
Makes copies of daily forms for plant wide use
Completes monthly near miss observations
Uses Microsoft Office suite to organize data and email notices
May participate in work permit reviews with the safety team
Perform routine office management activities
Communicate effectively, orally and in writing
Work effectively in a team environment
Work in time sensitive environment and on multiple tasks
Coordinate maintenance meals and snacks during special occasions
Organizes department food areas and order supplies
Orders office supplies for the department
Mostly office work but may be times that this role will go into the plant environment
Qualification
Required
High school diploma or equivalent
General understanding of maintenance work settings
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Strong computer skills in Microsoft Suite
Ability to read and interpret documents typed and handwritten
Maintain accurate records of maintenance records
Communicate with other Maintenance team members, both management and hourly
Preferred
SAP knowledge is preferred
Company
IFF
At IFF, we make joy through science, creativity and heart.
Founded in 1833
10001+ employees
H1B Sponsorship
IFF has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (29)
2024 (23)
2023 (8)
2022 (4)
2021 (26)
2020 (7)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
J. Erik Fyrwald
Chief Executive Officer
Michael Deveau
Executive Vice President & Chief Financial Officer
Recent News
Corridor Business Journal
2025-12-31
Food Business News
2025-12-19
2025-12-11
Company data provided by crunchbase