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Bluewater · 2 months ago

Executive Assistant and Office Manager

Los Angeles, California, United States

Full-time

Onsite

Entry Level

$60/hr - $60/hr

1+ years exp

Bluewater is a startup focused on innovative solutions for managing lithium-ion batteries and solar panels. They are seeking an Executive Assistant and Office Manager to support the CEO by managing administrative tasks, communications, and leadership initiatives.

BatteryRecyclingSolar

Responsibilities

Manage the CEO's calendar, scheduling and coordinating appointments, meetings, conferences, and other engagements

Serve as the primary point of contact for internal and external communications with the office of the CEO

Arrange and prepare materials, agendas, and presentations for executive meetings with Bluewater’s board

Lead the planning, coordination, and execution of company-wide events, including annual conferences, retreats, holidays, and gatherings

Assist the CEO in managing deal-related activities, such as contract review, 3rd party logistics arrangement, terms negotiation, and cross-functional coordination

Plan, coordinate, and manage travel itineraries

Oversee the day-to-day operations of the office of the CEO, including purchasing office supplies, equipment maintenance, and organization

Build and nurture relationships with internal and external stakeholders, including executives, clients, partners, and board members

Review, track, and reconcile expense reports and budgets related to the CEO’s activity, while ensuring compliance with company policies

Qualification

Microsoft OfficeAttention to detailWritten communicationInterpersonal communicationData analyticsProblem solving

Required

1+ years of experience in an administrative role

Exceptional attention to detail

Proficient in Microsoft Office (particularly well versed in Outlook, Teams and Excel)

A self-starter who takes pride in their work

Excellent written communication

The ability to handle sensitive and confidential information with professionalism and discretion

Effective interpersonal communication skills with a track record of managing initiatives and coordinating cross-functionally

Exposure to data analytics, strong ability to gather information and research independently. Develop and update reports while communicating between key stakeholders

A growth-centric mindset and an eagerness to learn quickly

Customer focused mentality, with a knack for creative problem solving