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Seaboard Marine · 1 day ago

Administrative Assistant (Bilingual)

Miami, FL

Full-time

Onsite

New Grad, Entry Level

$19/hr - $19/hr

0+ years exp

Seaboard Marine is a company that offers long-term employment with opportunities for growth. The Administrative Assistant will perform various administrative functions to support different departments and assist the manager with routine office tasks.

Transportation

Comp. & Benefits

Responsibilities

Supports the Accounts Payable department assisting with various administrative duties, as assigned

Supports the Insurance & Claims department assisting with various administrative duties, as assigned

Supports the Human Resources department assisting with various administrative duties, as assigned

Supports the Admin Support department assisting with various administrative duties and/or event setup, as assigned

Covers Reception and the Executive department, as needed

Answers incoming telephone calls and directs them as necessary. Delivers messages as necessary

Receives and screens all office visitors

Scans documents, produce photocopies, and manage correspondence (such as email, postal mail, electronic documents, etc.)

Prepares reports requested by management, where information may be obtained from a variety of sources

Type letters and memoranda with management guidance. Proofreads documents for grammar edits, obtain necessary signatures and routes appropriately

Submits service calls for office machines and building problems that need repair. Follows up to ensure issues are addressed in a timely manner

Work in several departments during high season and short staffing assisting with various administrative duties, as assigned

Perform additional duties as assigned

Qualification

Bilingual communicationAdministrative experienceMS Word proficiencyMS Outlook proficiencyTime management skillsOffice practices knowledgeWritten correspondence skillsInterpersonal skillsOrganizational skills

Required

At least three (3) months of recent administrative work experience

Intermediate verbal and written communication skills in English and Spanish, with the ability to communicate effectively in a business environment

Thorough knowledge of business English and Spanish, including proper spelling and punctuation

Intermediate computer skills in programs such as MS Word, and Outlook, with a basic-intermediate level in Excel

High School diploma or equivalent

Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public

Strong time management and organizational skills. Must be able to prioritize

Thorough knowledge of office practices, procedures, and proper usage of office equipment

Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed

Ability to perform and prioritize a variety of administrative assignments with minimal supervision

Ability to follow procedures and instructions

Ability to report to work onsite and on time on a consistent basis

Ability to work additional hours as needed

Benefits

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)

Tuition & Certification Reimbursement

Paid Time Off – (15 Days; prorated before 1st year)

Parental Leave

Paid holidays

Company

Seaboard Marine

Seaboard Marine, Ltd. provides ocean transportation services in the United States, the Caribbean Basin, and Central and South America. It is a sub-organization of Seaboard Corporation.

Founded in 1983

Miami, Florida, USA

1001-5000 employees