Ascensus · 4 hours ago
Administrative Support Assistant
San Diego, CA
Full-time
Onsite
Entry Level
$20/hr - $22/hr
1+ years expAscensus is the nation's largest third-party administrator of retirement plans, delivering personalized service backed by a large national firm. The Administrative Support Assistant will support clerical functions and ensure timely and accurate operations within the Benefit Trust Services Department.
ConsultingRetirementTraining
Responsibilities
Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients
Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always® should be visible in your actions on a day to day basis showing your support of our organizational culture
Assist with other tasks and projects as assigned
Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service
Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.)
Assist administrator with data entry such as contribution and enrollment processes as needed
Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust
Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents
Provide back up to office receptionist (office duties) as needed
Deliver daily outgoing mail to mailbox
Pick-up incoming mail daily from mailbox
Provide clerical back up support for Benefit Trust Services team members
Assist in mass mail projects
Miscellaneous errands (post office, bank, etc.)
Meet all quality, productivity, and turnaround goals
Qualification
Required
Learn functions of Benefit Trust Services administration
Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations
Effective oral and written communication skills
Organization and prioritization skills
Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc
Online portals for Insurance Carriers
Bank Deposit Machines (WF CEO, CB&T, Union Bank etc)
Detail orientation
Ability to work independently
Effective Interpersonal skills
Demonstrates initiative
Good judgment
1 – 2 years office experience
Benefits
401(k) match
Medical
Dental
Vision
Paid-Time-Off
Company
Ascensus
Ascensus delivers high-quality solutions for every segment of the retirement plan marketplace.
5001-10000 employees
H1B Sponsorship
Ascensus has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (7)
2023 (9)
2022 (23)
2021 (14)
2020 (19)
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Atlas Merchant Capital
2021-04-26Acquired
2019-02-19Secondary Market
Leadership Team
Marc Mehlman
Chief Financial Officer
Marc Doucette
Regional Vice President
Recent News
2025-10-09
Crowdfund Insider
2025-09-17
2025-09-17
Company data provided by crunchbase