Struction Solutions · 2 months ago
Executive Secretary - Statewide, Louisiana (Various Parishes)
Mandeville, LA
Full-time
Onsite
Mid Level
3+ years expStruction Solutions is seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and executive-level support to senior management. The role involves managing schedules, coordinating communications, preparing reports, and handling confidential information with discretion in a fast-paced environment.
ConsultingInsurance
Responsibilities
Manage executive calendars, schedule meetings, and coordinate appointments and travel arrangements
Prepare correspondence, reports, presentations, and other documents on behalf of executive staff
Handle incoming calls, emails, and other communications with professionalism and confidentiality
Maintain accurate and organized records, files, and documentation
Assist with meeting preparation, including agendas, materials, and minutes
Liaise with internal departments and external partners to facilitate smooth communication and workflow
Process expense reports, purchase orders, and related administrative tasks
Coordinate special projects and assist with company events or meetings as needed
Handle confidential and sensitive information in a discreet and responsible manner
Perform other administrative duties to support executive leadership and company operations
Qualification
Required
High school diploma or equivalent required; associate's or bachelor's degree in business administration or a related field preferred
Minimum of 3 years of experience as an executive secretary, executive assistant, or senior administrative professional
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent written and verbal communication skills
Strong organizational and time-management abilities with a high level of accuracy
Ability to prioritize multiple tasks and meet deadlines under pressure
Professional demeanor and the ability to interact effectively with executives, staff, and external contacts
Demonstrated discretion in handling confidential information
Preferred
Experience supporting senior executives in a corporate, construction, or technical environment
Knowledge of office management systems and procedures
Strong attention to detail and proactive problem-solving abilities
Ability to work independently with minimal supervision
Company
Struction Solutions
Struction Solutions provides services related to disaster recovery and insurance claims for the insurance industry and government entities.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
P. Brady D.
Chief Client Officer | EGA
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