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Harvard Medical School · 9 hours ago

Senior Research Portfolio Administrator

Boston, MA

Full-time

Hybrid

Senior Level

5+ years exp

Harvard Medical School is dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship. The Senior Research Portfolio Administrator will manage sponsored and research projects, overseeing pre- and post-award aspects, and providing exceptional customer service to faculty and collaborators.

Education

Growth Opportunities

No H1B

Responsibilities

Administer pre- and post-award aspects of a complex portfolio for interdisciplinary faculty whose funding sources range from NSF, DoD, DOE, NIH, ONR, DARPA and other federal and private sources

Work directly with senior and junior faculty members and their labs to create and submit proposals, create budgets, authorize and approve expenditures, review monthly, quarterly and annual financial reports, forecast financial scenarios, and make sound recommendations for spending plans

Participate in sponsor update and kickoff meetings, to present financial data to sponsors and to function as a member of a given project team when required

Work independently in a large research department environment, but also support the Genetics Business Office team and be expected to participate in special projects to support the Department

Provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues

Provide a management-level liaison with other university offices, the financial offices of relevant HU departments as well as other universities connected to the lab’s research programs, and with industrial biotech interests

Work closely with collaborators on funding opportunities and joint ventures

Identify and disseminate funding opportunities, proposal and budget creation and development, application submission, and liaising with the HMS Sponsored Research Administration, the Office of Sponsored Programs, the Office of Technology Development on industry-sponsored research agreements, as well as collaborators at other academic and start-up institutions

Oversee and manage funds and communicate with the lab

Work closely with the lab and department on the monthly expenditure reconciliation, interpreting and applying financial and compliance related policies, ongoing monitoring of special terms and conditions, and preparing financial updates for Principal Investigator, sponsors, the department and Harvard central offices

Preparation of agreements and drafting of other research-related documents (billing agreements, etc.)

Update personnel funding and work with the PI to determine the funding

Work with the PI on all effort certifications

Use a high degree of judgment and problem-solving skills to communicate and apply Department, University and sponsor guidelines throughout the sponsored project life cycle

Contribute to the development of lab-specific procedures and policies, both financial and operational

Work with lab personnel and the department Research Operations Manager to ensure research equipment and space is managed appropriately

Qualification

Sponsored research administrationBudget creationFinancial reportingORACLE financial systemsExcel proficiencyCustomer service skillsProblem-solving skillsAttention to detailTeam collaborationConfidentiality

Required

Five or more years of experience in sponsored research administration or related experience required. Higher education may count toward years of experience

Bachelor's degree preferably in finance or accounting

Exceptional customer service skills required

Must be able to effectively communicate (verbal and written)

Computer proficiency in Excel and Word with a strong desire and aptitude to learn complex data query tools

Ability to work independently as well as part of a team

Strong problem-solving skills with attention to detail and accuracy essential

Ability to handle confidential information/materials with discretion

Ability to manage multiple shifting priorities in a fast-paced environment

Preferred

Experience with ORACLE financial systems as well as knowledge of Harvard's financial applications

Benefits

Generous paid time off including parental leave

Medical, dental, and vision health insurance coverage starting on day one

Retirement plans with university contributions

Wellbeing and mental health resources

Support for families and caregivers

Professional development opportunities including tuition assistance and reimbursement

Commuter benefits, discounts and campus perks

Company

Harvard Medical School

Glassdoor4.2

At Harvard Medical School, our mission is to create and nurture a diverse community of the best people committed to leadership in alleviating human suffering caused by disease.

Founded in 1782

Boston, Massachusetts, USA

10001+ employees