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Operant AI · 3 months ago

Part-time Office Receptionist - San Francisco [Jackson Square]

San Francisco, CA

Part-time

Onsite

Mid, Senior Level

5+ years exp

Operant AI is a fast-paced Series A startup focused on cybersecurity and AI technology, located in San Francisco’s Jackson Square. They are seeking a part-time office receptionist to greet guests, manage office logistics, and support in-office events while maintaining a welcoming atmosphere.

Cloud Data ServicesCloud SecurityCyber SecurityNetwork SecuritySoftware

Responsibilities

Arrive before important meetings to make sure that the office is properly set-up [snacks, lunch, coffee, and cold drinks as appropriate, white boards are cleared, clutter not covered by janitorial service is removed or put away]

Process packages and mail, opening and reviewing and channeling to the appropriate owner, while keeping a scanned inventory of items received and documenting in a spreadsheet for later review

Welcome guests including customers, investors, vendors, and job candidates, creating a welcoming and professional atmosphere

Support in-office events such as happy hours, in conjunction with the Marketing Ops team

Serve as a point of contact for building management in San Francisco

Make sure building services are operating properly and that the office is maintained in clean, professional condition

Inform the executive team of issues relating to the physical space and coordinate with vendors to fix any issues

Coordinate IT needs for important hybrid meetings, making sure that the physical office is connected and the spaces are appropriate for important meetings

Greet guests, employees, customers, and vendors, serving as a representative of the company and brand

Embody and promote company values and culture

Facilitate team-building activities and company events such as all-hands and team offsites

Help maintain positive relationships with key partners and stakeholders

Qualification

Hospitality experienceOrganizational skillsTime managementVendor managementAttention to detailConfidential information handlingCultural awarenessInterpersonal skillsProblem-solvingAdaptabilityIntegrity

Required

5+ years of experience in a receptionist or similar hospitality role (hotel front desk, restaurant host, etc)

Ability to perpetuate a welcoming and professional atmosphere while engaging with a wide range of office visitors and team-mates

Excellent organizational and time management skills

Strong attention to detail

Ability to handle confidential information with discretion

Ability to work in a fast-paced hybrid environment and handle stress appropriately

Ability to keep track of spend, request and manage appropriate approvals for purchasing needed items for the office, and interface with vendors/building management in a professional and diplomatic way

Ability to solve practical problems and be sufficiently adaptable to handle dynamic situations with little advance notice

Ability to maintain composure under pressure

Cultural awareness and sensitivity, given the global nature of the company

Ability to lift and/or move boxes or other bulky items (such as trade-show banners, computer monitors, desks, multi-packs of bottled water, etc) of up to 50lbs on a weekly basis while processing mail, setting up or cleaning up from events or meetings, or organizing the physical office space

High level of integrity and ethical standards

Ability to work independently and as part of a team

Strong interpersonal skills and the ability to build relationships with stakeholders