The Hershey Company · 22 hours ago
Administrative Assistant
Robinson, IL
Full-time
Onsite
Entry, Mid Level
2+ years expThe Hershey Company is a leading manufacturer of confectionery products, and they are seeking an Administrative Assistant to provide support for the Plant Director and Leadership Team. This role involves general administrative tasks, coordinating meetings, and managing documentation in a high-speed plant environment.
ConfectioneryFood and BeverageManufacturingService IndustrySnack Food
Responsibilities
Provides general administrative support to the Plant Manager and the Plant Leadership Team. Assists Plant Manager in summarizing reports, developing meeting agendas and taking meeting notes. Assists all plant staff managers with general admin support and documentation management
Coordinate meetings to include scheduling meetings/rooms, developing presentations and ordering of lunches
Assist with salaried employee onboarding. Schedule one on one meetings and tours with Plant Staff to get new hires oriented with processes and people
Assist with coordinating activities/events for the Y&S Lancaster Plant
Responsible for the plant newsletter, includes content coordination, development, and distribution
Serve as plant contact and coordinator for visitors. This includes greeting visitors, sharing compliance information and tour guidelines, scheduling conference rooms, preparing PPE/lab coats for tours and preparing product gift bags
Maintain organizational chart for the plant
Maintain email distribution lists, phone lists, and SharePoint/Teams sites for Plant and Plant Staff
Sort and distribute mail
Maintain plant communications
Order office supplies and maintain inventory, including disposable lab coats and PPE for guests
Responsible for documentation management (shared drives, SharePoint, Teams), including consolidation and organization
Owner of plant general credit card for supply purchases, meeting lunches, etc
Serve as the attendance administrator for hourly employees
Co-lead the Quality Thru Engagement committee
Other projects/duties as assigned
Qualification
Required
Ability to prioritize activity and manage time effectively
Ability to coordinate and plan events
Personal initiative
Attention to detail
Excellent communication skills, both written and oral
Ability to be assertive in a manner that is professional to keep others on task
Proficient in developing Excel spreadsheets, SAP, and PowerPoint presentations
High School Diploma required
Minimum 2 years administrative experience in a professional environment supporting a Leadership Team / Senior level Management required
Experience supporting a team; ability to prioritize in a fast pace, constantly changing environment
Proficiency with SAP required
Proficiency with the MS Office Suite required (Outlook, Excel, PowerPoint)
Preferred
Associates degree, higher education, or administrative training preferred
Proficiency with Teams/ SharePoint is preferred
Experience working in/with Manufacturing / Supply Chain is a plus
Company
The Hershey Company
The Hershey Company is headquartered in Hershey, Pa., and is an industry-leading snacks company with a purpose to make more moments of goodness through its iconic brands.
10001+ employees
H1B Sponsorship
The Hershey Company has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (10)
2024 (6)
2023 (7)
2022 (6)
2021 (4)
2020 (11)
Funding
Current Stage
Public CompanyTotal Funding
$4.62B2025-10-21Post Ipo Debt· $1.88B
2025-02-19Post Ipo Debt· $2B
2023-05-01Post Ipo Debt· $750M
Leadership Team
Kirk Tanner
Chief Executive Officer
Michele Buck
President and Chief Executive Officer
Recent News
2025-12-25
JAKKS Pacific Inc.
2025-12-04
Company data provided by crunchbase