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Moses Singer · 3 days ago

Managing Clerk

NYC Metro Area

Full-time

Onsite

Senior Level

5+ years exp

Moses Singer LLP is seeking a Managing Clerk to join their dynamic litigation practice. This role is essential for ensuring the firm's filings, calendars, and court-related operations run efficiently while supporting attorneys in complex litigation matters.

Legal

Hiring Manager

Therese Cesaro

Responsibilities

Review documents before service and filing to ensure compliance with federal, state, and local court rules, as well as judges' individual practices

Synchronize deadlines and events to attorneys' Outlook calendars

Serve as a resource for attorneys and staff on state and federal rules, procedures, and practices

Research court rules, calculate deadlines, and enter them into CourtAlert Case Management

Handle e-filing and service of documents in multiple jurisdictions

Track court dockets (via CM/ECF and other platforms) for decisions, opinions, and developments in pending matters

Coordinate with the Managing Attorney on daily filings and assignments

Arrange and monitor reliable, cost-effective service of process

Liaise with court personnel and assist with court admissions and renewals

Qualification

Litigation experienceDocketing softwareE-filing systemsCourt rules knowledgeMicrosoft Office proficiencyAttention to detailOrganizational skillsCommunication skills

Required

Minimum of 5 years' experience in a law firm managing clerk or docketing role, Litigation paralegal or equivalent court clerk experience with multi-jurisdiction exposure

Deep knowledge of federal and state court rules, local rules, judge-specific practices, e-filing systems, and service of process requirements including CM/ECF, PACER, and state-specific e-filing systems (e.g., NYSCEF)

Demonstrated mastery of docketing/case management software and calendaring systems, proficiency with Microsoft Office and PDF tools

Exceptional attention to detail, organizational discipline, and written/verbal communication skills

A strong understanding of litigation workflows and the ability to lead teams through deadline-driven environments

Sound judgment in assessing procedural risk, escalating issues, and coordinating solutions across case teams