NEOGOV · 3 months ago
Deputy City Clerk
CO 80027, CO
Full-time
Onsite
Entry, Mid Level
$78K/yr - $92K/yr
2+ years expThe City of Louisville is hiring for a Deputy City Clerk who will perform complex and technical administrative work in the City Clerk’s Office. This role includes coordinating licensing functions, maintaining records, and providing public information, while also serving as backup to the City Clerk.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Issues and renews liquor, marijuana, and massage parlor licenses and permits including implementing statutorily required regulations
Maintains effective relationships with elected officials, board and commission members, City employees, and the public
Demonstrates public policy competencies including meeting procedures and guidelines
Manages public relations problems with discretion and in a courteous and tactful manner
Maintains strong understanding of records retention, open records, open meetings, and other applicable statutes
Ability to maintain confidential City and licensee information
Serves as back up to the City Clerk for attending City Council meetings, managing the public comment process, taking minutes, preparing legal publications related to meetings, and providing necessary follow up for City Council
Attendance at evening meetings once a month (sometimes twice a month)
Summarize minutes from City Council and study session meetings weekly
Serves as back up to the City Clerk in preparing City Council agendas and packets
Assists City Clerk in handling advertisements and notices for public hearings, legal notices, and ensures records are recorded as required by law
Tracks ordinances, resolutions, and all meeting packet and files as permanent record in Laserfische application
Fulfills public information requests
Oversees the codification of amendments to the Municipal Code
Administers Special Event permits
Assists with dog licensing, live music permits, and block party permits
Prepares permanent records for Laserfiche storage
Provides backup for Court and assists during sessions of Court, as needed
Executes legal documents including ordinances, resolutions, and contracts
Assists in the administration of municipal elections
Provides assistance to the Clerk in the annual board and commission recruitment process
Responds to inquiries from elected officials, the public, co-workers, and other agencies by email, telephone, and in person in a timely fashion and in conformance with applicable laws and regulations
Assists with election preparation, applicants for boards and commissions and elected positions
Acts as Notary Public for City and public documents (must get notary license within 6 months of hire)
Researches ordinances, laws, and regulations for the public as requested
Updates the City website as appropriate. Including but not limited to: information on City Clerk’s page, City Council Page, City Calendar, various board and commission pages, news and public notices
Qualification
Required
At least two (2) years of experience in office management or in an administrative position
Ability to acquire a working knowledge of City ordinances, laws, liquor and marijuana codes and regulations pertaining to licenses and permits as well as procedures, duties, and responsibilities of the office of the City Clerk operations
Knowledge of current office practices, methods, and procedures
Knowledge of business English, spelling, and arithmetic
Knowledge of records management principles, methods, procedures and techniques
Skill in professional and courteous interaction with the public
Skill in telephone etiquette and follow-up techniques
Skill in the use of a personal computer and various application programs
Skill in alphanumeric filing
Ability to understand and communicate the policies, procedures, and services of the department, division, program, and City
Ability to maintain records and to prepare reports from such records
Ability to handle and maintain confidentiality of information
Ability to operate a variety of modern office equipment, including personal computers, printers, scanners, and Laserfiche application
Preferred
three (3) or more years of experience with a legislative body including municipal, county, or state government
Associates or Bachelor's degree in Business Administration, Public Administration or related field
previous experience City Clerk office
experience with the Colorado Open Records Act (CORA) or other state/local open records laws
experience working in a municipal court
possession of International Institute of Municipal Clerks (IIMC) certification (or begin the process for obtaining within one year of satisfactory employment as Deputy City Clerk)
Notary license desirable (will be required to get license within six months)
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
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2025-10-31
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