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Vevo · 2 months ago

Front Office Coordinator

New York, NY

Full-time

Onsite

New Grad, Entry Level

$30.45/hr - $30.45/hr

Vevo is the world's leading music video network, connecting a global audience to high quality music video content. As the Front Office Coordinator, you will perform various administrative tasks and support the IT/Facilities team, ensuring smooth office operations and a welcoming environment for visitors and employees.

Media and EntertainmentMusicVideo

Responsibilities

Interaction with senior level executives, customers and vendors; greeting arriving visitors; schedule and coordinate logistics for office events; review, order, & stock inventory of all office supplies, snacks, drinks, etc; organize office operations and procedures, serves as a resource for general office and health & safety related information for guests and employees

Operate as a resource and compliance officer for all health & safety initiatives driven by IT/Facilities

Conduct quality control walkthroughs to address immediate issues, pre-empt potential future issues and identify areas for improvement when required

Address day-to-day landlord primarily coordinating and managing building access as necessary

Manage food and beverage offerings to ensure the quality and presentation are aligned with Vevo’s brand

Oversee all ordering and receipt of products from vendors as directed

Oversee inventory management of office supplies including general maintenance requests as directed, stocking of the pantry, kitchen, shipping supplies, and equipment

Assistance with some conference room troubleshooting, meeting coordination and scheduling, as well as occasional audio/video support and escalation

Travel to our DUMBO, Brooklyn studio on an occasional ad hoc basis to provide facilities support

Develop relationships with various teams and proactively gather information on their office needs and ideal utilization wants

Support the planning and supervision of educational, professional and personal development events that take place throughout the office

Ensure a gracious arrival experience for all employees, prospective employees, clients, and guests while maintaining the necessary level of building security

Partner with internal teams to help with organizing company social activities (happy hours, events), and dream up ways to facilitate community events and culture-boosting activities