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AIDS Foundation of Chicago · 2 months ago

Senior Finance Director - AIDS Foundation Chicago

Chicago, Chicago, IL, US

Full-time

Hybrid

Director/Executive

$109K/yr - $129K/yr

7+ years exp

AIDS Foundation of Chicago (AFC) is a nonprofit organization founded in 1985 to lead the fight against HIV/AIDS and improve the lives of those affected by the epidemic. The Senior Director of Finance will oversee all financial operations, accounting, and reporting activities, ensuring compliance with financial regulations and fostering collaboration across departments to support operational excellence.

AssociationNon Profit

Responsibilities

Provide strategic leadership and operational support to the accounting department, overseeing day-to-day financial activities and ensuring efficient, accurate financial operations

Support the Chief Financial Officer (CFO) in overseeing the organization’s fiscal and regulatory responsibilities, ensuring all financial operations comply with applicable federal and state laws and regulations

Collaborate with the CFO, grants team, and development team to effectively manage organizational cash flow, ensuring financial stability and alignment with strategic priorities

Review monthly financial statements and analyze financial data to assess performance against budget and prior year benchmarks. Prepare the monthly Management Discussion and Analysis (MD&A) and deliver it to the CFO within established timelines

Ensure financial reporting aligns with Generally Accepted Accounting Principles (GAAP) and follows accrual-based accounting standards

Monitor departmental budgets; conduct regular expenditure review meetings with department leads

Ensure all accounting entries are accurately recorded in the financial statements. Perform general ledger activities as needed, including journal entry adjustments and revenue postings related to operational activities

Lead the annual budget planning process in collaboration with the CFO, accounting team, and department leads. Prepare the operating budget for Board approval and develop long-term financial strategies that align with the organization’s mission and goals

Assess efficacy of program and administrative operations and establish and improve finance and administrative systems to support program operations

Lead efforts to optimize the use of accounting software by implementing best practices, improving workflows, and establishing consistent, ongoing training to enhance efficiency and accuracy across the finance team

Develop and implement quality assurance processes; conduct ongoing quality assurance reviews

Manage the annual financial and single audit process, 990 filing, and the 401K audit; ensure compliance with relevant laws and regulations

Perform internal audits of processes and procedures to ensure appropriate internal controls; Develops and implements financial controls, policies, and procedures to ensure accuracy and compliance

Assist with Treasury functions and managing bank relationships

Attend Board finance committee and full board meetings, as needed

Participate in Board Finance Committee and full Board meetings as needed, providing financial insights and updates to support informed decision-making and organizational transparency

Assist the CFO in developing financial policies and procedures, and lead the implementation of improved processes, software solutions, and workflows to enhance operational efficiency and compliance

Train finance and relevant staff on financial policies, procedures, systems, and software to ensure consistency, compliance, and operational efficiency across departments

Support CFO with departmental strategic planning and execution

Leverage the strengths of the current finance team by clarifying roles and responsibilities, fostering a culture of continuous learning, and encouraging professional development. Support staff in achieving individual growth and aligning their contributions with organizational goals and strategic initiatives

Recruit, train, mentor, and supervise assigned staff, ensuring clarity in roles and responsibilities

Support the recruitment and selection process, develop work schedules and assignments, and manage performance through regular feedback and formal evaluations

Recommend salary adjustments, disciplinary actions, and other personnel decisions in accordance with organizational policies and procedures

Provide supervision and adequate resources to staff, volunteers, and/or interns

Lead and coach staff to encourage professional and personal growth

In collaboration with the CFO, establish expectations and provide direction and consultation in meeting expectations, facilitate team meetings, and ensure departmental participation in the performance review process

Assist the CFO on other department related matters as needed

Support agency-wide volunteer events like the Annual Meeting, AIDS Run & Walk, and World of Chocolate, helping foster community and mission impact

Stay current by engaging in professional development through education, publications, networking, and industry involvement

Safeguard organizational value by maintaining confidentiality and managing risk effectively

Perform additional duties as assigned to support departmental and organizational goals

Qualification

Financial AnalysisAccounting SoftwareBudget ForecastingAuditingCPAFinancial ModelingTeam LeadershipAttention to DetailStrategic ThinkingProject ManagementTime Management