Apply on Employer Site

Uponor · 1 day ago

Executive Assistant

Apple Valley, MN

Full-time

Onsite

Mid, Senior Level

$29.25/hr - $43.87/hr

5+ years exp

Uponor is a forward-thinking, people-centered company, and they are seeking an Executive Assistant to provide comprehensive support to the Vice President of Sales and other executives. The role involves managing administrative tasks, coordinating events, and supporting travel arrangements to enhance operational efficiency.

Building MaterialCommercialIndustrialManufacturingWater

Hiring Manager

Julie Donovan

Responsibilities

Coordinates and provides high-level administrative and logistical support for executive leadership and company events, both onsite and offsite

Responsibilities include preparing agendas and materials, recording and distributing accurate meeting minutes, managing scheduling, travel, and catering, and overseeing all event logistics which may include site selection, contract review, and onsite execution

Supports Leadership Meetings, Sales Kick-Offs, tradeshows, and Town Halls, assisting with presentation materials and onsite coordination

Oversees onboarding logistics, visitor arrangements, and provides guidance on event planning and budget adherence

Collaborates with others to execute company sponsored events

Provides administrative support to the VP of Sales and one other VP, including their departments in the form of; calendar management, drafting communications, composing, typing, copying, printing, distributing and filing business documents and correspondence, ordering office supplies, preparing UPS shipments, preparing and reviewing expense reports for accuracy and compliance, and updating department org charts, submitting and tracking PTO

Attending monthly and weekly staff meetings, creating agendas and taking notes

Acts as a backup for the Front desk as needed

Coordinates domestic and international travel arrangements for supported VP’s, their direct reports (as needed) including logistics, agendas, developing complete and comprehensive itineraries, booking flights and accommodations and arranging meetings and visits

Travel support will extend to the Rep Advisory Council

Assists with the on-boarding process for new hires which includes ordering phones and IT equipment, office supplies, scheduling appointments and necessary trainings and meetings for the first two weeks of employment

Provide set up details for either a remote office or a dedicated workspace at an Uponor facility

Acts as the department liaison as an initial point of contact, fielding various questions from internal and external customers, and assisting with ad-hoc projects or requests from department managers

Produce high-quality reports, presentations, and other documents in Microsoft Word, PowerPoint, and Excel

Prepares drafts of correspondence, agendas, presentations, and other documents in response to verbal and/or written instructions, to a high degree of accuracy and presentation

Seeks out opportunities to contribute to the business success through proactive involvement in team initiatives

Qualification

Microsoft OfficeCalendar managementTravel coordinationProject managementOrganizational skillsProblem-solving skillsConfidentialityCritical thinking

Required

Requires a high school diploma or equivalent with a minimum of 5 years of experience in providing Executive level support

Must be able to work with independent judgement and initiative

Expert proficiency in Microsoft Office (Word, Excel, PowerPoint) and Microsoft Outlook (email and calendar management) with an ability to become familiar with other key programs such as Workday, Concur, and Legal Tools

Excellent organizational, project management, and problem-solving skills with high attention to quality and detail with impeccable multi-tasking abilities

Ability to uphold the strictest level of confidentiality and effectively manage sensitive information with professionalism and speed

Demonstrated follow-through and results delivery

Strong critical thinking, analytical, and problem-solving skills

Preferred

Bachelor's Degree

3 years of corporate experience in mid-size to large companies

Direct professional experience facilitating and supporting all Board preparation including preparing relevant communications and meeting materials and other duties as needed

Demonstrated initiative with the ability to work both independently and be resourceful, anticipating and communicating potential issues