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AD Mortgage LLC · 2 days ago

Executive Assistant

Fort Lauderdale, FL

Full-time

Onsite

Mid Level

3+ years exp

AD Mortgage LLC is a well-established company dedicated to helping clients achieve their homeownership dreams. They are seeking a proactive and experienced Executive Assistant to support their C-Suite team, manage complex scheduling, and ensure effective communication and operational flows across multiple departments.

AccountingBankingCommercial LendingFinanceFinancial ServicesLendingPersonal Finance

Growth Opportunities

Hiring Manager

Diego Cardenas

Responsibilities

Proactively manage and prioritize the executive's time, calendar, and appointments, resolving scheduling conflicts and ensuring preparedness for all internal and external meetings

Draft, proofread, and prepare high-level communications, presentations, and documents, often handling confidential information, and initiating correspondence on the executive's behalf

Oversee all logistical planning, including complex domestic and international travel itineraries, expense reports, and multi-party meeting scheduling (in-person and virtual)

Collect, analyze, and synthesize information from various sources to prepare comprehensive reports and summaries, enabling rapid executive decision-making

Represent the executive with professionalism and discretion by welcoming high-level guests and serving as a knowledgeable liaison to internal stakeholders, external partners, and clients

Uphold the strictest levels of confidentiality to protect company operations, trade secrets, and sensitive personnel information

Drive and complete small-to-midsize projects by assigning tasks, coordinating with internal teams, and ensuring timely delivery of results

Develop, maintain, and manage efficient filing and retrieval systems for critical documentation and historical records

Accurately record, track, and distribute minutes and action items from key internal meetings, ensuring accountability across leadership

Qualification

Executive Support ExperienceMicrosoft Office SuiteProject ManagementSuperior CommunicationConfidentialityEnglish LanguageRussian Language

Required

At least 3 years of experience supporting Director or C-Level executives in a high-growth or fast-paced corporate environment

Exceptional Judgment and Discretion: Proven ability to handle highly sensitive and confidential material with integrity and maturity

Advanced Proficiency: Expert-level command of Microsoft Office Suite (Outlook, Excel, PowerPoint) or similar productivity software (e.g., Google Workspace)

Project Management Skills: Demonstrated ability to manage competing priorities, meet tight deadlines, and navigate a complex, ambiguous environment

Superior Communication: Excellent verbal and written communication skills with the ability to tailor messaging for both internal and external executive audiences

Bachelor's degree in Business Administration, Communications, or Industrial and Organizational Psychology

Languages: Excellent verbal and written communication in English and Russian languages is required