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Mount Sinai Services · 2 months ago

Administrative Coordinator II (Executive Support) Financial Administration -Corporate 42nd Street Full-Time (M-F) Days

New York, NY

Full-time

Onsite

Mid, Senior Level

$66K/yr - $99K/yr

7+ years exp

Mount Sinai is one of the largest academic medical systems in the New York metro area, and they are seeking an Administrative Coordinator II to support the head of a department with various administrative and office service activities. The role includes overseeing operations, managing budgets, and ensuring effective human resources and payroll processes.

Health CareHospitalHospitality

Responsibilities

Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing

Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval

Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed

Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes

Develops, updates and/or revises informational flyers, brochures, leaflets and mailings

Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included

Mentors, trains and/or conducts orientation for new office support staff and monitors performance

Coordinates administrative, secretarial and/or general office support coverage

Performs other related duties