Diocese of Austin · 2 months ago
Front Office Administrative Assistant - Part Time
Austin, TX
Part-time
Onsite
Mid Level
3+ years expThe Diocese of Austin is seeking a faith-filled, bilingual individual to join their parish team as the Front Office Administrative Assistant. This role is essential in creating a welcoming presence for visitors and providing administrative support while fostering relationships within the community.
Religious Institutions
Responsibilities
Welcoming Presence: Greet and assist visitors with warmth and hospitality, creating a positive and inviting atmosphere in the parish office
Communication: Answer and direct telephone calls professionally, handle inquiries regarding sacraments, policies, and parish events, and provide accurate and timely information
Sacramental Coordination: Assist visitors with sacramental inquiries, receive and manage required documentation, and ensure accurate record-keeping
Administrative Support: Provide secretarial and clerical support to priests, staff, and ministry leaders, including correspondence, mail distribution, filing, and project coordination
Mass Intentions: Schedule Mass intentions and maintain accurate records
Office Management: Keep the lobby and reception area neat and orderly; manage office equipment, supplies, and maintenance
Parishioner Support: Assist with the collection of funds for parish initiatives and events, including cash or check donations, raffle ticket sales, and food or material contributions, ensuring all transactions are handled respectfully and accurately
Facility Access Coordination: Validate facility bookings made by the administrative team, ensuring ministry leaders have appropriate access to buildings and conference rooms through electronic entry systems or physical keys, and address access-related inquiries or issues as needed
Other Responsibilities: Assist with mailings, copying, and email communication, and take on additional tasks as assigned by the Pastor or Chief Operating Officer
Qualification
Required
Bilingual Proficiency: Fluency in English and Spanish (speaking, reading, and writing) is required
Catholic Faith and Values: Knowledge of the structure and teachings of the Roman Catholic Church and a commitment to uphold and reflect its values in all interactions
Communication Skills: Strong verbal and written communication skills to engage effectively with clergy, staff, parishioners, and visitors
Technical Proficiency: Skilled in using office productivity software such as Microsoft Office or Google Workspace
Interpersonal Skills: A welcoming and empathetic demeanor, with the ability to provide exceptional customer service
Organizational Skills: Capable of prioritizing tasks, multitasking, and managing time efficiently
Discretion: Ability to handle sensitive matters and maintain strict confidentiality
Self-Motivation: A proactive, self-starting attitude, with the ability to work independently and take initiative in solving challenges
Education and Experience: Associate's degree in business, communication, English, writing, general studies, journalism, or a related field, along with at least 3 years of experience in an office setting — OR — at least 2 years of experience as a receptionist or administrative assistant in a professional environment preferred
A valid Texas driver's license
Must remain in compliance with the Diocese of Austin's Ethics and Integrity in Ministry (EIM) policies throughout the duration of employment
Company
Diocese of Austin
The Diocese of Austin was founded in November 1947 as the seventh diocese in Texas by Pope Pius XII.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase