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Procter & Gamble · 2 months ago

Senior Administrative Assistant, Amazon Customer Team

SEATTLE SALES OFFICE

Full-time

Onsite

Mid, Senior Level

$81K/yr - $120K/yr

Procter & Gamble is seeking a Senior Administrative Assistant for their Amazon Customer Team. This role involves providing comprehensive administrative support to the Senior Vice President and Leadership Team, managing office operations, and ensuring effective communication within the organization.

BeautyBrand MarketingCleaning ProductsConsumer GoodsCosmeticsNutritionPersonal Health

Growth Opportunities

Responsibilities

Provide a high level of attentiveness and diligence in managing the meeting schedule for the Amazon Customer Team Senior Vice President, Leadership Team, and the Amazon organization

Proactively manage the Senior Vice President’s and Leadership Team’s calendars to optimize scheduling and minimize interruptions

Anticipate needs and proactively address concerns to facilitate strategic initiatives

Own the scheduling and processing of travel and expenses

Ensure adherence to AMEX and Concur requirements for expense reporting

Assist with financial documentation and compliance reporting

Coordinate logistics for team meetings, events, and culture initiatives, ensuring timely execution

Organize monthly Total Team calls and Leadership meetings with a focus on excellence

The qualified candidate must have demonstrated strong communication skills with internal and external stakeholders at all levels; including exceptional verbal and written skills

Possess the ability and desire to learn new technologies and systems. Effectively interface with various technology resources to efficiently resolve issues with minimal to no disruption to manager

Maintain the Amazon Leadership and Business Team agendas

Directory and personnel distribution management of all sales employees for email communications, invites, talent role changes and transitions

Process purchase orders (POs) for sales samples and roadshows, ensuring that all necessary documentation is provided

Follow up with Proof of Performance post-completion of tasks

Collaborate with cross-functional teams to support initiatives

Build strong relationships within the Amazon Customer team and across the organization

Possess excellent collaboration and interpersonal skills

Ability to work well under pressure and multi-task with frequent interruptions and changing priorities. Partner with others in the organization to enable various cultural initiatives and activities, making a significant and positive impact on the overall culture

Qualification

Calendar ManagementExpense ManagementMeeting ManagementMicrosoft ApplicationsOrganizational SkillsCommunication SkillsAttention to DetailTeam Collaboration