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Jamestown S'Klallam Tribe · 2 months ago

Accounts Payable Administrator

Sequim, WA, USA

Full-time

Onsite

Entry, Mid Level

$22.28/hr - $28.97/hr

2+ years exp

Jamestown S'Klallam Tribe is seeking a dedicated and experienced Accounts Payable Administrator to manage all aspects of the accounts payable function for their Tribal government operation. The role involves overseeing the electronic purchase requisition system, managing contracts, and ensuring compliance with financial policies.

EducationGovernmentHealth CareReal Estate

Responsibilities

Administer the electronic purchase requisition system for Tribal governmental operations (including grants/contracts, general operations, Medical Clinic, Dental Clinic, etc.). This includes assisting staff with training and technical needs, posting invoices, and reconciling information input by staff to the accounting system

Manage Personal Service/Independent contracts for the Tribal organization

Supervise contract monitoring and compliance. Periodic routine checks for compliance (time, hourly rate, duration) and monitoring proper invoice approval. Resolve contract payment disputes and communicate policies to program coordinators

Ensure a current W-9 is on file for each contractor and conduct annual 1099 reporting accordingly. Prepare, organize, and maintain contract files and records

Assist staff and Directors with correspondence, reports, and records (internal accounting reports and external correspondence with vendors)

Understand all aspects of the accounting department to act as a backup in cases of absence of other accounting staff. Participate in accounting office staff projects

Manage all aspects of travel related documents for all Tribal staff, Tribal Council, and committee members (process travel advance requests and reconcile with travel vouchers). Monitor federal mileage rate, training fees, and Continuing Medical Education expenses

Manage and reconcile the Tribe's Government Travel Account ensuring compliance with program guidelines

Complete check runs on a weekly basis to ensure timely payments to vendors. Reconcile statements from vendors monthly

Responsible for all correspondence and communications with vendors and contractors, including account disputes, negotiations, and problem resolution

1099 reporting for all Contractors, Consultants, Committee members, Child care providers, etc

Monitor all utility accounts, phone, and cell phone accounts

Obtain all attendance records for all Tribal Committee meetings and issue annual stipends in accordance with Tribal policy. Issue payment for Tribal Council, Fish & Game, JKT Gaming Board and Gaming Commission Stipends on a per-meeting basis

Prepare Annual Elders Holiday and Summer gift checks to all of the Tribe’s Elders

Assist Accounting Assistant with accounts payable processing