Foundation Marketing · 2 months ago
Executive Marketing & Outreach Assistant
California, United States
Full-time
Hybrid
Entry, Mid Level
2+ years expFoundation Marketing is a B2B content marketing agency that specializes in content strategy, SEO, and AI-driven distribution frameworks. They are seeking an Executive Marketing & Outreach Assistant to enhance the leadership presence of the company through coordination of speaking engagements, awards, social media, and executive support.
AdvertisingAnalyticsB2BMarketing
Responsibilities
Research and identify communities, executive roundtables, marketing associations, and industry groups (virtual and in-person) where leadership can speak
Conduct outreach to organizers to pitch leadership as a speaker, coordinate logistics, and confirm bookings
Maintain a speaker pipeline tracker in Airtable or Notion (with topics, deadlines, contacts, status)
Support with presentation prep (bios, headshots, topic descriptions, and talk summaries)
Identify relevant marketing, agency, leadership, and entrepreneurship awards (e.g., Content Marketing Awards, Adweek Fastest Growing Agencies, Globe & Mail Growth 500, etc.)
Draft and submit award applications, collaborating with Foundation’s leadership and marketing teams for case study materials
Maintain a master list of awards with deadlines, eligibility, and submission criteria
Support scheduling, posting, and monitoring across LinkedIn, X (Twitter), and Instagram, based on Ross’s content drafts or pre-approved assets
Manage posting calendar (Notion, Buffer, or Later) and coordinate with design/copy teams for creative assets
Track engagement, performance, and repurpose high-performing posts into threads, carousels, or email content
Work closely with Ross’s Executive Assistant to handle complementary tasks:
Draft outreach emails, follow-ups, and reminders
Manage recurring lists (speaking pipeline, award deadlines, media opportunities)
Assist with admin tasks like booking travel for speaking gigs or coordinating media appearances
Be a second layer of execution — picking up projects or loose ends that free the EA to focus on higher-level coordination
Qualification
Required
2–5 years experience in marketing, communications, PR, or executive assistance
Excellent written communication and organizational skills
Comfortable reaching out cold to professional organizations and executives
Proactive, detail-oriented, and energized by fast-paced, entrepreneurial environments
Preferred
Experience using tools like Notion, ClickUp, Google Workspace, and HubSpot (bonus)
Benefits
TECH BUDGET
100% REMOTE
ALL NATIONAL HOLIDAYS
PAID TIME OFF
WELLNESS & FITNESS COVERAGE
EDUCATION REIMBURSEMENT
Competitive Medical & Dental Benefits
Company
Foundation Marketing
Foundation Marketing uses analysis and data to help B2B brands produce more sales, leads, traffic and insights through content marketing.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase