Administrative Specialist (Administrative Support II) jobs in United States
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Johnson County, KS Government · 2 months ago

Administrative Specialist (Administrative Support II)

positionOlathe, KS
timeFull-time
remoteOnsite
seniorityEntry Level
money$21/hr - $28/hr
date1+ years exp

Johnson County Government is dedicated to serving a diverse community and is seeking an Administrative Support II for the Mental Health Department's Addiction Services Division. The role involves maintaining databases, managing files, assisting senior staff with onboarding, and tracking grants and contracts while providing administrative support to ensure efficient operations.

GovernmentNon ProfitOffice Administration
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Growth Opportunities

Responsibilities

Creates, uses, and maintains spreadsheets and databases to organize information, produce standard reports, and track internal measures/outcomes/work completed by division, to include confidential and time sensitive material
Maintains files, both public and confidential, distributes reports, type form letters, manage calendars, and schedules meetings and interviews
Acts as a backup to Admissions Coordinators with the residential programs
Assists Senior Admin staff with the Onboarding and tracking of New Hires to the division
Tracks grants and contracts, as well as expenditures for the grants; provides support to senior management and maintains a system for tracking the progress of the division; creates correspondence on behalf of senior management
Copies and collates documents; sorts and distributes mail and other time sensitive material(s)
Orders, inventories, receives, and shelves routine supplies; reviews invoices/packing slips to ensure shipment is correct, and follows up on discrepancies; tracks expenditures
Answers phones, refers calls, gives standard information in response to phone, email and in person inquiries, and assists in scheduling appointments for clients, assists with admission documents and program enrollment
Assists in planning events, trainings, and any additional functions related to Addiction and Residential services

Qualification

Spreadsheet managementDatabase managementAdministrative supportGrant trackingEvent planningCommunication skills

Required

High school diploma or equivalent
One year of administrative support experience
May require KS/MO driver's license, depending on department or agency

Preferred

Associate's degree in Business Administration or related field

Benefits

Wonderful benefits
Retirement plans
Wellness incentives
Great organizational culture

Company

Johnson County, KS Government

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Johnson County is one of the nation’s premier counties, providing comprehensive services to citizens and Johnson County Government is a leading organization in the Kansas City metropolitan area.
dateFounded in 1855
location
Olathe, Kansas, USA
people-size1001-5000 employees
web-link
https://jocogov.org

Funding

Current Stage
Late Stage

Leadership Team

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Andy Wade
Senior Human Resources Partner
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Bill Lopez
Deputy Chief Information Officer
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