ABN Innovations · 3 months ago
Document Controls Specialist III
Tulsa, OK
Full-time
Onsite
Mid Level
4+ years expABN Innovations is seeking a Document Controls Specialist III to manage document control processes in the oil and gas industry. The role involves verifying document compliance, executing daily activities within the Document Management system, and ensuring effective workflow processes to support project teams.
Information Technology & Services
Responsibilities
Excellent organizational, customer service, and time management skills, with a strong attention to detail, completeness, and accuracy
Strong customer service skills with the ability to comply with company procedures
Ability to work in a fast-paced environment with the ability to multi-task
Verifies documents and deliverables conform to project contract requirements, project procedures and company policy
Executes within the Document Management system the daily activities of respective technical areas
Processing the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel
Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure
Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available
Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements’ objectives are met
Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover
Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team
Audits the contractors and/or suppliers’ document management activities within Aconex to ensure adherence to the projects document control procedures
As part of the process, audit our vendors’ document management submittals, ensuring adherence to the projects document control procedures
Trains others, both the internal project team members and external contractors or suppliers
Assist with other duties as assigned
Qualification
Required
High School Diploma or GED
Four (4) years' experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization
Has an extensive knowledge of Oracle's Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up) and support the Document Control processes associated within a project, ensuring the data integrity of the Aconex system
Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP)
Aconex Accreditation – Professional Level
Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills
In-depth experience with engineering documentation and procedural materials for internal company use
Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts
Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc
The capability to reprioritize as needed, when required
Ability to travel up to 15% of the time
Company
ABN Innovations
At ABN Innovations, we specialize in driving businesses forward through cutting-edge digital solutions, leveraging the power of Data Science, Artificial Intelligence (AI), Machine Learning (ML), and providing top-tier Professional Staffing services.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase