RAND · 5 days ago
Contract & Grant Administrator/Senior Contract & Grant Administrator
LA Metro Area
Full-time, Contract
Onsite
Mid, Senior Level
$88K/yr - $131K/yr
4+ years expRAND is seeking a Senior Contract & Grant Administrator to join their Contract & Grant Services department, focusing on federal and nonprofit contract and grant awards. The role involves independently performing complex contract and grant administration activities, including proposal submission and negotiation, while providing guidance to less experienced staff.
EducationGovernmentHealth CareMedicalNon Profit
Responsibilities
Under minimal supervision and guidance, the Mid-Level/Senior Contract & Grant Administrator independently performs moderate to highly complex contract and grant administration activities including proposal submission, and negotiation, execution, and administration of RAND's sponsored research agreements
Review RFP’s/RFQ’s for contractual issues and provide input in support of proposal efforts, such as providing advice to RAND research and proposal development staff regarding proposal preparation and interpretation of sponsor requirements
Draft, coordinate, and execute proposal related non-financial agreements, such as nondisclosure, teaming, and data use agreement
As the authorized RAND representative, compliance review and submission of sponsored research proposals
Review contract and grant agreements to ensure that the terms and conditions are in accordance with RAND’s policies and mission
Research and interpret Federal Acquisition Regulations (FARs), Code of Federal Regulations (CFR), Uniform Guidance (UG), and other laws, regulations, rules, guidelines, and terms and conditions referenced in contracts and grants to determine if the organization can comply, engaging with legal team, IT security and other subject matter experts when necessary, and advise RAND management as to acceptability
As an independent contributor within CGS as an authorized negotiator, negotiate the terms and conditions of sponsor agreements of varying types (Grant, FFP, T&M, LH, CPFF, IDIQ, Task Orders, etc.) and related modifications. This includes the drafting and preparation of agreements of varying types in addition to the markup of external agreements, which requires a full understanding of legal concepts and contract law
Develop negotiation strategies and draft terms and conditions acceptable to RAND and RAND's sponsors, in accordance with RAND's policies, procedures, and mission
Monitor active projects for compliance with both sponsor and RAND requirements and prepare periodic status reports and change management notices as needed
Coordinate and manage post-award modification and change management requests
Assist with miscellaneous contractual matters such as copyrights and non-disclosure agreements and intellectual property matters
Provide advice and guidance to project leaders, project staff, and division leadership related to terms and conditions, schedules, and the accomplishment of contractual obligations
Coordinate the project close-out process
Maintain official contractual communication between RAND and its sponsors. Serve as primary interface with RAND sponsors on substantial and/or sensitive contractual/business matters
Facilitate problem identification and resolution in a variety of pre and post award areas
Collaborate with pricing, purchasing, accounting, finance, and operations staff and other administrative groups within RAND for resolution of contractual issues and disputes and to ensure compliance with contractual requirements
Maintain cooperative working relationships with other offices within RAND and provide advice and assistance as needed
May provide informal guidance to new team members
Maintain and manage accurate electronic files and documentation
Advise management of contractual rights, obligations and risks and providing interpretation of terms and conditions
Monitor external publications for policy and legal developments issued by Federal Agencies pertaining to government contract and grant administration (Federal Register, COGR, SRA, OMB, etc.)
Acts as a resource and mentor for colleagues with less experience
Qualification
Required
Experience working with federal and nonprofit contract & grant awards
Independently performs moderate to highly complex contract and grant administration activities including proposal submission, negotiation, execution, and administration of sponsored research agreements
Use of independent judgment and initiative in resolving problems and making recommendations
Review RFP's/RFQ's for contractual issues and provide input in support of proposal efforts
Draft, coordinate, and execute proposal related non-financial agreements
Compliance review and submission of sponsored research proposals
Review contract and grant agreements to ensure compliance with RAND's policies and mission
Research and interpret Federal Acquisition Regulations (FARs), Code of Federal Regulations (CFR), Uniform Guidance (UG), and other laws and regulations
Negotiate the terms and conditions of sponsor agreements and related modifications
Develop negotiation strategies and draft terms and conditions acceptable to RAND and RAND's sponsors
Monitor active projects for compliance with sponsor and RAND requirements
Coordinate and manage post-award modification and change management requests
Provide advice and guidance to project leaders and staff related to contractual obligations
Coordinate the project close-out process
Maintain official contractual communication between RAND and its sponsors
Facilitate problem identification and resolution in pre and post award areas
Collaborate with pricing, purchasing, accounting, finance, and operations staff
Maintain cooperative working relationships with other offices within RAND
Maintain and manage accurate electronic files and documentation
Advise management of contractual rights, obligations and risks
Monitor external publications for policy and legal developments
Acts as a resource and mentor for colleagues with less experience
Ability to research, interpret, and communicate requirements
Ability to clearly and effectively communicate and establish strategic relationships
Ability to manage a large volume of tasks and competing priorities
Critical thinker who likes to help create solutions
Strong communication skills
Preferred
Experience with Excel, Adobe Acrobat Professional, Workday, and/or Salesforce
Certification in Sponsored Research Administration or Contract Management
Knowledge of various financial and non-financial agreements
A bachelor's degree in a related discipline and 4 years of relevant experience for Contract/Grant Administrator
A bachelor's degree in a related discipline and 6 years of relevant experience for Senior Contract/Grant Administrator
A combination of education and relevant experience may be substituted for a BS/BA degree
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Paid time-off
Company
RAND
RAND is a non-profit organization that provides objective research and public policy analysis services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.51MKey Investors
Foundation for Opioid Response EffortsAlfred P. Sloan Foundation
2024-03-07Grant· $0.39M
2013-01-01Grant· $1.12M
Leadership Team
R
Robert Case
Vice President, General Counsel, & Corporate Secretary
Michael Leiter
Chair, Board Of Trustees
Recent News
2025-11-12
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