HomeServices of America · 10 hours ago
Administrative Assistant
Tucson, AZ
Full-time
Onsite
Entry Level
1+ years expHomeServices of America is seeking an Administrative Assistant to provide essential administrative support for the department. The role involves assisting with special projects, managing data files, and ensuring smooth office operations by supporting leadership and other staff as needed.
FinanceReal EstateReal Estate Brokerage
Responsibilities
Answer phone, schedule appointments, provide information, greet customers, orient clients to office/department services and personnel, and respond to information requests
Enter data, maintain and monitor data files, create files and documents, produce reports, process and verify paperwork, prepare billings, process invoices, proof documents, prepare mailings, prepare packets and handle correspondence, may provide recordkeeping duties
Provide support to office or company leadership as assist with special projects as requested
Sort and distribute mail
Filing and copying
May serve as a backup to other office staff in their absence
Maintain office supply inventory, order office supplies, and direct maintenance of office equipment
Handle travel arrangements and special meeting/event needs
Answer and transfer phone calls, screening first when necessary
Welcome and direct visitors and clients
Maintain management schedules and appointments as directed
Enter data and maintain filing system(s) as assigned
Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Responds to and resolves administrative inquiries and questions
Prepares agendas and schedules for meetings; records and distributes minutes or other records for meetings
May provide work direction or distribute work to office positions
Perform any additional responsibilities as requested or assigned
Qualification
Required
High school equivalency diploma or equivalent knowledge and work experience
Strong computer and keying skills
Typing speed of 45-60 w.p.m
Self-motivated, organized and detail-oriented
Ability to work independently and to prioritize and handle multiple tasks and projects concurrently
Effective oral and written communication skills
Interpersonal skills with a customer-service focus
Ability to work as a member in a team-oriented environment
Flexibility, schedule may require ability to work evenings and weekends
Preferred
1+ years of administrative or clerical experience strongly preferred
Knowledge of real estate, title and/or mortgage business helpful
Benefits
Medical
Health Savings Account
Dental
Vision
Life Insurance
Paid Vacation (PTO)
401(k) with employer match
Flexible Spending Account
Employee Assistance Program (EAP)
Company
HomeServices of America
HomeServices is the residential real estate brokerage firm.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2017-01-18Acquired
1999-10-08IPO
Leadership Team
Patty Smejkal
Chief Technology Officer
Renee Gonzales
Vice President Core Services Integration
Recent News
2026-01-13
2025-12-24
Company data provided by crunchbase