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Ogletree Deakins · 2 days ago

Legal Practice Assistant

Seattle, WA

Full-time

Onsite

Mid Level

$69K/yr - $103K/yr

4+ years exp

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. They are seeking a Practice Assistant to provide secretarial and administrative support to attorneys, ensuring quality legal services are delivered to clients. The role involves preparing documents, maintaining calendars, processing mail, and general administrative support for multiple attorneys.

Consulting

Responsibilities

Preparing Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required

Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included

Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities

Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys

Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville

General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines

The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:

Assist with mentoring new office staff

Assist with piloting new software

Qualification

Legal terminology knowledgeMS Office proficiencyDocument management softwareAccurate typing (70 wpm)Time entry softwareE-filing experienceProofreading skillsCommunication skillsSuperior organizational skillsTime management skills