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Penn State University · 2 months ago

Senior Administrative Assistant - Child Maltreatment Solutions Network

Penn State University Park

Full-time

Onsite

Mid, Senior Level

$42K/yr - $61K/yr

4+ years exp

Penn State University is seeking a highly motivated and detail-oriented Administrative Assistant for the Child Maltreatment Solutions Network (CMSN). The role involves supporting the CMSN leadership in various administrative tasks, coordinating meetings, managing academic minor activities, and assisting with event planning and reporting requirements.

Higher Education

No H1B

Responsibilities

Assisting with maintaining director and network calendars and scheduling network-related meetings

Coordinating and attending network-related meetings, record and distribute meeting minutes

Assisting CMSN leadership in fiscal administrative activities (e.g., purchasing, reimbursement)

Supporting network leadership in management of the CMAS academic minor (e.g., coordinate CMAS course scheduling, room assignment, SEEQ assessment, register students for capstone credits, support education committee scheduling and recording of minutes, confirm graduation listing, monitor program outcomes and prepare periodic reports, distribute recruitment information)

Assisting with planning and executing conference and awareness events or other special events (e.g., securing location and event logistics, coordinating speaker travel and honoraria, managing participant registration)

Supporting CMSN leadership in annual reporting requirements, including requesting and compiling necessary data and drafting report documentation

Compiling and organizing data, agendas, and other meeting materials for network advisory board and committees

Coordinating travel and related logistics, assemble travel expenses and receipts, and enter travel reimbursement into the SAPConcur

Supervising CMSN workstudy and/or student interns in supporting CMSN activities or communication and outreach efforts

Other duties, as assigned

Qualification

Microsoft OfficeSAPConcurSIMBALionPath25LiveMailChimpZoomCustomer serviceOrganizationDiscretionJudgmentCritical thinkingInterpersonal skillsWritten communicationOral communicationAttention to detailTime managementInitiative

Required

Associate Degree

4+ years of relevant experience; or an equivalent combination of education and experience accepted

Excellent critical thinking and interpersonal skills as well as strong written and oral communication skills

Team orientation and willingness to collaborate with staff and faculty across all units is essential

Strong capacity for customer service, conscientious attention to detail, excellent organization, and time management abilities to proactively multi-task in a fast-paced environment

Consistent high quality and thoroughness of work is crucial

Proven track record of exercising discretion and independent, excellent judgment and initiative, while managing confidential information

Excellent computer skills, including proficiency in all Microsoft Office applications and the ability to learn new software applications

Preferred

Experience in Microsoft Office programs, SAPConcur (Travel and Expense Reimbursement System), SIMBA (Financial System), LionPath (Student Portal), 25Live (Room Reservation System), digital communications platforms (e.g., MailChimp), and Zoom