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Group 1001 · 1 day ago

Executive Assistant & Office Manager

Chicago, IL

Full-time

Onsite

Mid Level

3+ years exp

Group 1001 is a consumer-centric, technology-driven family of insurance companies focused on delivering outstanding value. The Executive Assistant & Office Manager will provide high-level support to senior executives and ensure the smooth operation of the office, requiring strong organizational and multitasking skills.

FinanceFinancial ServicesInsurance

Responsibilities

Provide comprehensive operational support to the executives and select team members, including calendar management, meeting coordination, and travel arrangements

Support internal and external meeting preparation and follow-ups, including logistics, agendas, and minutes

Compile meeting documents for upload into the data repository and when applicable, track in applicable project tracking systems (i.e., Asana)

Serve as the liaison between various stakeholders and collaborates closely with other Executive Assistants

Organize travel information into trip itineraries/agendas with applicable information

Prepare expense reports in Concur as needed

Coordinates meetings/events/team activities, if needed, which includes securing space, welcoming attendees, arranging food & refreshments, and confirming participant reservations and attendance

Organize and maintain office operations and procedures, including ordering supplies, managing office equipment, and overseeing facility maintenance

Coordinate building security for visitors and new team members including badging and floor mapping

Responds promptly to all incoming inquiries, analyzing staff and client needs, and recommending solutions using excellent judgment

Maintain confidentiality of sensitive information at all times

Manages all administrative tasks, including various projects as they arise and always preempting the needs, requirements and constantly being one step ahead

Qualification

Executive assistanceOffice managementFinancial Services experienceOutlookExcelWordPowerPointHighly organizedProactiveMultitaskingSound judgmentCommunication skills

Required

At least 3+ years of experience as an Executive assistant or comparable position

High school diploma or equivalent is minimum required education

Proficiency in Outlook, Excel, Word, PowerPoint and experience with expense management software and data share sites

Willingness to be responsive evenings and weekends for time sensitive matters

Ability to be in the office Monday to Thursday 8:30am to 5pm (or as needed)

Highly organized, precise, proactive and capable of multitasking

Understands the importance of deadlines and discretion in dealing with issues of a sensitive nature

Able to balance competing priorities

Capable of developing and maintaining effective working relationships with a broad constituency

Possesses sound judgment

Excellent oral and written communication skills

Preferred

Experience in the Financial Services or Insurance Industry

Associates or Bachelor's Degree

Benefits

Comprehensive health, dental, and vision insurance plan options

Basic and Supplemental Life Insurance

Short and Long-Term Disability

Employee Assistance Program

Wellness programs

401K plan, with matching contributions by the Company

Company

Group 1001

Group 1001 is a collective that empowers companies to create positive growth. Our insurance and annuities are easy to understand and accessible to all.

Founded in 2013

Zionsville, Indiana, USA

1001-5000 employees