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Wilson Elser · 3 days ago

Office Administrator

Boston, MA

Full-time

Onsite

Mid, Senior Level

$120K/yr - $140K/yr

5+ years exp

Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. The Office Administrator will lead and manage the operations of the Boston office, overseeing critical functions such as facilities planning, human resources, and financial management.

ConsultingFinancial ServicesLegal

Growth Opportunities

Responsibilities

Provide proactive administrative oversight ensuring seamless operations across all areas of the office

Collaborate with firm departments and senior leadership to ensure firm programs and procedures are effectively and efficiently implemented within the office

Ensure the ongoing productivity and effectiveness of our professional staff by managing workflows and optimizing the firm’s administrative support services

Initiate employee onboarding, status changes, and departure processes to maintain a positive and organized employee experience

Monitor staff attendance, PTO and other absences, and approval of timecards to ensure accurate records and smooth daily operations

Conduct annual performance evaluations of non-attorney professional staff, driving engagement and professional growth

Supervise accounting functions including invoicing, check requests, and vendor expense processing, ensuring accuracy and timely handling of all financial matters

Coordinate general office services with building management and local facilities management services to address general office service needs and maintain a productive work environment

Develop and manage operational budgets for the office, aligning financial planning with strategic objectives

Qualification

Law firm administrationBudgeting principlesLeadership skillsAccounting principlesMulti-taskingInterpersonal skillsWritten communicationVerbal communicationOrganizational skills

Required

Minimum of 5+ years of proven experience in law firm administration or management

Excellent leadership and management skills, with prior direct supervisory responsibilities, with a track record of direct supervisory responsibilities, including the ability to inspire and develop a cohesive and high-performing team across multiple locations

Proven ability to thrive in a fast-paced environment, responding effectively to evolving priorities and changes

Strong interpersonal skills with the ability to work collaboratively across all levels of the firm, including professional staff, attorneys, and leadership

Outstanding written and verbal communication skills

Highly detail-oriented and organized, with the ability to manage multiple tasks and projects simultaneously

Basic knowledge of budgeting and accounting principles, with the ability to contribute to financial planning and operational efficiency