Covenant Living Communities and Services · 2 weeks ago
Payroll Tax Specialist, Workday
Skokie, IL
Full-time
Onsite
Mid, Senior Level
$75K/yr - $112K/yr
5+ years expCovenant Living Communities and Services is seeking a Payroll Tax Specialist with expertise in Workday to manage the multi-state payroll operations. The role focuses on payroll tax processing, compliance, and collaboration with taxing agencies to resolve issues and ensure accurate payroll delivery.
Elder CareHealth CareNursing and Residential CareRetirement
Responsibilities
End to end processing cycle of national, multi-state payroll operation bi-weekly in HRIS (Workday). Ensure on-time and compliant delivery of pay to employees
Triage incoming tickets in our Shared Services platform, tackling Level 1 issues independently. This includes processing wage verification requests, garnishments, off cycle check requests, lock in letters, arrears management, and responding to other timekeeping and payroll inquiries. Escalates advanced issues to the HRIS Analyst team or the Senior Payroll Administrator
Regularly audit Payroll Tax reconciliation provided by vendor and resolve discrepancies, ensuring tax liability balancing. Process state registrations and set up new jurisdictions in HRIS. Manage issues with taxing authorities to resolve agency notices / letters / inquiries. Proactively review payroll taxation through audits and reporting, and tools provided by the vendor to ensure taxing compliance. Monitor payroll tax status to ensure self-insured / reimbursable status for unemployment is maintained. Process state required security bonds to maintain reimbursable status timely, in partnership with Finance. Research tax regulations and withholdings. Audit and maintain accuracy of tax rates in HRIS
Review taxability of pay components (earnings/deductions), including identification of tax authority exceptions by state or local jurisdictions, and partner with HRIS Analyst to implement. Review and maintain codes annually as well as setting up new codes
Make continuous improvement suggestions related to user experience and process opportunities. Partner with the community locations and internal partners to improve payroll delivery and services. Identify themes and develop incident reduction strategies, to include training and user education
Partner on special employee or company programs that touch payroll services, such as bonus, merit, commissions, benefits, acquisitions, org restructurings, special government reporting (BLS), etc
Qualification
Required
High School Diploma
Minimum 5 years' payroll experience, including specialized experience with payroll tax and working with taxing authorities
Experience being a partner with 3rd party vendors
Experience with utilizing HRIS and vendor reports for purposes of auditing
Multi-state and national experience required
Knowledge of payroll tax laws and requirements in the US (in a multi-state jurisdiction environment)
Must have solid experience with Workday and high proficiency with technology
Must have experience working in a highly automated HRIS system
Must have experience working collaboratively with internal partners, such as legal or benefits, on project teams
Strong analytical, critical thinking, and problem solving skills; ability to combine attention to detail with big picture perspective
Understanding of cross functional concepts and technical impacts (security, reporting)
Ability to research, quickly learn, and analyze information, make recommendations, document and present information clearly
Ability to work with limited direction or supervision, take initiative, plan and carry out responsibilities, organizing own schedule and duties in order to complete responsibilities
Ability to maintain confidentiality and utilize sound judgment
Skilled in accurate, timely documentation
Skilled in written and verbal English communication, with excellent communication skills
Attention to detail and highly organized, with ability to prioritize and implement on time
Skilled in high efficiency and able to work at a fast pace with high volume output
Ability to work as part of a broader team and engage effectively with colleagues and stakeholders
Highly skilled in problem solving, root cause analysis, and implementation of solutions
Highly skilled in in Microsoft Outlook, Word, Excel, PowerPoint, Teams
The majority of time is spent in an office setting. The position requires occasional handling of lightweight materials and physical ability to use the telephone, computer and keyboard, printer and other office equipment
Preferred
Associate's degree
Payroll related training or certificates preferred, such as CPP
Workday Certified in US Payroll or related certificates preferred
Previous experience in HR or a shared service model is preferred
Benefits
Medical, dental and vision insurance
Employer paid group term life and disability
Paid Time Off (PTO) & six paid holidays
403(b) with a 3% employer match
Fitness center use at most facilities.
Life, AD&D
Tuition assistance and scholarships
Employee assistance program
Legal services, home/auto insurance, discount purchasing program
Pet Insurance
Company
Covenant Living Communities and Services
From coast to coast, Covenant Living Communities and Services offer delightful amenities, engaging activities and wellness opportunities.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$146.4MKey Investors
Ziegler
2025-04-21Debt Financing· $146.4M
Leadership Team
Terri Cunliffe
Chief Executive Officer
Jeannie Justie, CPA
Chief Financial Officer
Company data provided by crunchbase