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Wayland Baptist University · 2 months ago

Administrative Assistant to the Vice President for Finance and CFO

Plainview, TX

Full-time

Onsite

Senior Level

5+ years exp

Wayland Baptist University is seeking an Administrative Assistant to the Vice President for Finance & Administration/CFO. The role involves providing administrative support, maintaining professionalism, and managing sensitive issues under tight deadlines while assisting with various office tasks and projects.

AlumniCareer PlanningEducationTraining

Culture & Values

Responsibilities

Assists the Vice President for Finance & Administration/CFO with calendar, scheduling meetings, arranging travel, and serves as the primary point of contact for office

Assists the Vice President for Finance & Administration/CFO with preparation, review, and editing correspondence, reports, and presentation

Maintains accurate and organized files, both physical and electronic, including confidential financial and legal documents

Organizes, plans, and prioritizes work to meet specific goals

Assists with any office administrative needs including, but not limited to; written correspondence, printing and copying forms, and sending out communications

Prepares timely requisitions for supplies, equipment, and other items

Provides high-level administrative and project support to the VP for Finance & Administration/CFO

Assists with planning and execution of special projects and strategic initiatives

Acts as a communication link between the Vice President for Finance & Administration/CFO, other departments, external partners, and other stakeholders

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the Vice President for Finance & Administration/CFO

Qualification

Microsoft Office SuiteOrganizational skillsTime managementInterpersonal communicationWritten communicationDiscretionManage multiple prioritiesIntegrityWork independently

Required

Requires a High School Diploma or Equivalent w/15 years of proven experience or Bachelor's Degree or Equivalent w/5 years of proven experience

Prefer 5 years of proven experience (w/Bachelor's degree) or 15 years of proven experience (w/High School Diploma) in a professional administrative role with a preference in finance or professional services environment

Organization skills

Strong time management skills

Proficiency in Microsoft Office Suite and other relevant software for financial data and presentations

Must possess strong interpersonal and written communication skills

Must possess discretion and integrity

Ability to work independently and manage multiple priorities

Must be able and willing to travel and provide recruitment assistance to external campuses

Must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license

Must have and maintain a satisfactory driver's record