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LAZ Parking · 3 months ago

Finance Administrative Assistant

Hartford, CT, USA

Full-time

Onsite

Entry Level

1+ years exp

LAZ Parking is one of the largest and fastest growing parking companies in the country, dedicated to creating opportunities for employees and value for clients. The Finance Administrative Assistant supports the CFO and Finance Department by managing administrative and operational tasks, ensuring the smooth functioning of finance-related activities and prioritized workstreams.

CommercialCustomer ServiceEventsParkingResidential

Responsibilities

Manage and maintain expense reports on a weekly/bi-weekly basis

Book and manage travel for CFO and finance executives as needed

Manage calendar for CFO and finance leadership

Administer DocLink and ensure proper document management for finance

Provide other support to CFO and finance team as needed

Schedule P&L calls and budget meetings for the finance department

Organize finance huddles and new hire luncheons for the department

Coordinate LAZZIES (annual award recognition event)

Assist in planning department meetings and retreats

Assist in the coordination of deliverables for annual audit

Assist in monthly budget reviews across finance departments and document necessary actions

Assist in build-out and tracking of department KPIs (ie., AP invoices/person, CRS reports/person)

Assist in finalizing and distributing key documents for meetings (ie., board deck)

Maintain key documents and ensure proper visibility across finance

Ensure rhythm meetings are held across the finance org and summarize key takeaways

Maintain a well-documented listing of priority finance initiatives

Assess priorities for resource overlap and proactively address resource constraints

Maintain internal team calendar of key PTO and priority deliverables

Maintain an external-facing calendar of key dates for operational leadership

Qualification

Microsoft Office 365Expense reportingCalendar managementAudit coordinationProject managementOrganizational skillsCommunication skillsAttention to detailProblem-solvingTeamwork

Required

Associate's Degree in Business Administration, Office Management, or a related field preferred; Bachelor's Degree a plus

1-2 years administrative experience, preferably in a finance or accounting environment

Strong organizational and time management skills; ability to manage multiple tasks in a fast-paced environment

Excellent communication skills with all levels of the organization

Attention to detail and high level of accuracy

Proven problem-solving abilities

Commitment to confidentiality and integrity

Ability to work independently and as part of a team

Ability to prioritize and manage time to meet deadlines

Ability to lift, push and pull at least 10lbs

Advanced knowledge of Microsoft Office 365 (Excel, Word, Outlook); strong Internet and document management skills

Preferred

Additional coursework or certifications in project management (ie., PMP, CAPM), executive support, or financial systems (ie., Excel, ERP tools) are a plus

Experience supporting executives or finance leadership is preferred

Experience with audit coordination, budget reviews, and KPI tracking is a plus

Experience with expense reporting and travel management systems

Experience with calendar management and meeting facilitation