TriMark USA · 1 week ago
Contracts & Billing Administrator
Bedford Park, IL
Contract
Hybrid
Mid Level
3+ years expTriMark USA is the country’s largest provider of design services, equipment, and supplies to the foodservice industry. The Contracts & Billing Administrator will support the efficient execution of contracts, billing, and administrative processes, requiring strong organizational skills and attention to detail.
Wholesale
Responsibilities
Manage and organize contract documents and records to ensure accuracy and completeness
Review contract terms and conditions, identifying key requirements
Conduct contract reviews, consult with legal, and assist with customer negotiations
Coordinate Certificates of Insurance (COI) – new, copies, revisions, and renewals
Complete required forms for the Sales Department and handle prequalifications (new, annual, financial, and departmental requests)
Maintain OCIP/CCIP registration and monthly reporting
Manage Bid Bonds and P&P Bonds (Tinubu requests, issuance, follow-up, and documentation)
Process certificate and license applications and renewals
Execute billing processes and prepare AIA Billings (G702/G703) via Textura, GCPay, Procore, and Vertical
Perform AIA job reconciliations with Project Coordinators and Project Managers
Manage lien waivers for billing, vendor, and payment
Prepare month-end reports for bonds and retention
Maintain AIA Billing, Bond, and Retainage reports using Marlinn Daily Tracker and Smartsheet
Track and update change orders as required
Maintain and analyze contract and billing data in Navision and related systems
Update and manage BIM360/ACC Cloud documentation
Support CPS Procurement and financial reporting
Assist with the Energy Rebate Program
Manage Dayforce Clock Codes
Process Certified Payroll/Prevailing Wage/IC134 (MN) reporting (IDOL, LCP Tracker, OCIP)
Maintain Wage Rate Sheets and ensure compliance with reporting requirements
Communicate effectively with internal teams and external partners regarding contract and billing matters
Collaborate across departments to resolve issues promptly
Prepare and distribute a Weekly Job Report
Identify and recommend process improvements to enhance department efficiency
Participate in initiatives to improve workflow and reporting accuracy
Qualification
Required
3+ years of experience in contracts or billing administration, or equivalent military/practical experience
Proficiency in Microsoft Office (Excel, Word, Outlook)
Ability to pass a background check post-offer acceptance
Strong organizational and time management skills
Excellent written and verbal communication
High attention to detail and accuracy
Analytical, process-oriented mindset
Team player with a proactive approach to problem-solving
Adaptable to new technologies and evolving processes
Preferred
Experience with Vendor Management Systems (VMS) and Navision preferred
Experience in the foodservice equipment and supplies industry a plus
Benefits
Medical
Dental
Vision
401K (with employer match)
Company
TriMark USA
TriMark USA is one of the country’s largest full-service providers of equipment, supplies, and design services to the foodservice industry.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Diane Fowler
Chief Financial Officer - North Region
Frank Lordi, CPA
Chief Financial Officer
Recent News
2022-01-08
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