University of Maryland Faculty Physicians · 2 months ago
Administrative Coordinator - Radiology
Baltimore, MD
Full-time
Onsite
Mid Level
3+ years expUniversity of Maryland Faculty Physicians is seeking an Administrative Coordinator for their Radiology department. This role involves providing administrative support for various sections within Radiology, coordinating conferences, and assisting with faculty onboarding and travel arrangements.
Health CareHospitalMedicalNon ProfitPrimary and Urgent Care
Responsibilities
Provides administrative coordination and support for the overall department in various areas, such as CME conferences coordination (inclusive of the travel and reimbursement process for Visiting Professor/Grand Rounds speakers), oversight of visiting trauma rotators, back-up support for one or more residency programs, administrative support for department leadership, faculty and non-ACGME fellows, etc
Receives and screens telephone calls and visitors in a friendly courteous, professional manner. Avoids putting callers on hold unnecessarily and returns to holding calls quickly. Takes legible, accurate and complete information. Independently handles procedural and substantive matters and inquiries which do not require technical knowledge or refers callers to others as appropriate. Takes necessary measures to ensure the intended received is notified promptly and provided the necessary information to address the callers’ needs. Documents calls and resolutions as appropriate and/or designated to process improvement purposes
Makes all necessary arrangements for travel and independently performs required administrative follow-up and recordkeeping. Schedules meetings and coordinates meeting space ensuring that supervisor has required materials to meeting. Consistently aware of supervisor’s schedule to assist in timeliness
Assists in preparing and administering department budget by updating accounts, and running periodic reports. Submits all invoices through Doc-Link for payment
Acts as intermediary for supervisor, interacting with officials, staff at all levels and the public. Provides information requiring comprehensive knowledge of institutional policies, procedures, and special departmental issues. Anticipates supervisor’s course of action when absent and facilitates problem resolution. Interprets administrative decisions and policies to other staff and transmits directions and instructions based on authority delegated by the supervisor
Responsible for the physical environment, consistently insures professional appearance of office. Provides guidance and instruction to other office support staff
Qualification
Required
Bachelor's degree from a four-year university or equivalent combination of education and experience
Three to five years of administration of a program, preferably in higher education or healthcare setting
Accurate typing and data entry skills
Excellent organization and communication (oral and written) skills
Demonstrated proficiency of Microsoft Office Suite and software used by the department
Benefits
Total rewards package that supports our employees' health, life, career and retirement
Company
University of Maryland Faculty Physicians
University of Maryland Faculty Physicians provide dermatology, plastic surgery, and urgent care services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Carlton McCullough
Chief Information Officer
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