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Seattle Theatre Group · 2 months ago

AileyCamp Administrator

Seattle, WA

Part-time

Onsite

Senior Level

5+ years exp

Seattle Theatre Group is responsible for the AileyCamp program and is seeking an AileyCamp Administrator to manage its administrative operations. The role involves coordinating various camp activities, supervising staff, and ensuring logistical support for the camp's events.

Media and Entertainment

Responsibilities

Attend and support the following pre-camp events:

Attend all daily classes and activities with assigned group, Monday - Friday between the hours of 7:30AM. - 3:30PM from June 22 through July 31, 2026

Attend Teaching Artist Training (open to all ECE artists) in the Spring TBD

Attend Staff Orientations on June 17, 18, 20 time TBD

Attend events listed below related to AileyCamp and be the first and last staff onsite with AC Manager

Be available for office hours prior to the program beginning to ensure all tasks and deadlines are met

Assist Camp Manager in Coordinating transportation of Campers to camp and field trips

Assist Camp Manager in Coordinating snacks breakfast and lunch for Campers and Staff

Assist Camp Manager in Coordinating field trips

Coordinate transportation for campers

Coordinate ordering and distribution of camp uniforms

Participate in free periods, on Fun Fridays, and general supervision of campers during classes, free periods, breaks and lunches, field trips or events

Collect technical, programmatic, and hospitality elements needed by artists or guests and communicate to technical team

Ensure a series of concurrent deadlines are delivered with high quality, on time and on budget

Provide logistical support for on and off-site events, performances and programs as needed

Provide support in sending out information to families, partners and past participants

Work with venue to ensure advanced logistics are in place

Collaborate with any technical teams onsite to ensure a smooth event

Supervise interns and volunteers

Assist Camp Manager in camper recruitment and acceptance process

Oversee evaluations and assessment surveys

Manage the collection and reporting data related to programs

Serve as the liaison between the camp, parents, and major community partners

Assist Camp Manger in notifying Seattle Theatre Group Staff, camp staff and community partners of all special activities (Funders’ Day, open house, Talent Day, etc.) in writing

Send publicity relating to AileyCamp to the parties noted above

Notify all AileyCamp staff in writing regarding outside activities: receptions, parties, etc

Assist Camp Manager in distribution of the weekly and daily schedules

Assist the Camp Manager with the final performance, (including programs and invitations)

Report individual campers counseling needs to the Guidance Counselor and Camp Manager

Participate in all rehearsal, preparation and day-of final performance activities to support artistic staff

Participate in regularly scheduled staff meetings and individual meetings as needed

Dress in the AileyCamp staff uniform and in a neat and clean manner ensuring clothing and/or costumes do not contain inappropriate references for children (alcohol, drugs, profanity, etc.)

Qualification

Arts education experienceAdministrative skillsClass management skillsMS Office proficiencyCommunication skillsFirst Aid/CPR trainedFeedback receptivenessSupervision skillsLanguage skills