Northwestern University · 1 day ago
Program Assistant 3
Chicago, IL
Contract
Onsite
Mid Level
$20/hr - $24.85/hr
4+ years expNorthwestern University is a prominent educational institution seeking a Program Assistant 3 to coordinate administrative processes within the Neurology department. The role involves managing events, maintaining documents and databases, and providing support for faculty recruitment and student services.
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Responsibilities
Documents & Databases Independently responds to and composes correspondence
Creates and maintains standard spreadsheets and/or databases
Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources
Determines format, elements, trends, etc
Website Maintains websites and/or blogs
Creates new web pages and/or updates standard information/data within the application’s content management program
Accounting Approves appropriate expenses, purchases and reimbursements per budget
Creates and maintains financial records
Prepares forms
Verifies appropriateness and accuracy of charges
Processes and reconciles expenses, accounting transfers, and/or appropriation changes
Updates financial transaction spreadsheets and databases
Generates summary reports and statistics
Processes routine payroll actions
Maintains accounting balances for grants/contracts
Human Resources Initiates full range of HR actions such as new employee dept orientation
Resolves hiring, termination, etc. processing problems
Drafts job descriptions
Explains HR procedures
Coordinations Manages supervisor's and/or dept calendar
Manages registration and travel
Organizes and coordinates events which may include creating timelines
Collects agenda items and background materials
Creates registrant profiles
Coordinates complex itineraries involving domestic and/or international travel, etc
Prepares annual event, conference and/or meeting budget
Verifies invoices and expense reports; and/or reconciles to budget
Contacts Screens and prioritizes incoming calls
Responds to inquiries
Provides basic interpretation of policies and procedures
Researches information to resolve problems or issues
Student Services Provides a variety of administrative support for student services such as recruitment; admissions; applications; curriculum; program evaluation
Recommends alternatives for course requirements
Reviews administrative processes and procedures regarding student services and recommends changes
Supervision Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc
Miscellaneous•Performs other duties as assigned
Qualification
Required
A high school diploma or equivalent required
4 years of administrative support or other relevant experience required
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required
Benefits
Meaningful, competitive, high-quality health care plans
Retirement benefits
Tuition discounts
Comprehensive programs and services to help you and your family navigate life’s challenges and opportunities
Flexible work arrangements
Programs to help you locate and pay for quality, affordable childcare and senior/adult care
Employee career development
Variety of tools and resources
Company
Northwestern University
Northwestern University is a private research and teaching university that offers academic programs across various fields of study. It is a sub-organization of Northwestern Athletics.
5001-10000 employees
H1B Sponsorship
Northwestern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (325)
2024 (308)
2023 (280)
2022 (282)
2021 (184)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$98.02MKey Investors
National Peanut BoardAdvanced Research Projects Agency for HealthGRAMMY Museum
2024-10-30Grant
2024-10-04Grant· $34M
2023-11-28Grant· $0.02M
Leadership Team
Diego Klabjan
Professor
Henry Bienen
Interim President
Recent News
Longevity.Technology - Latest News, Opinions, Analysis and Research
2025-12-27
Longevity.Technology - Latest News, Opinions, Analysis and Research
2025-12-25
News-Medical.Net
2025-12-24
Company data provided by crunchbase