Cennox · 2 months ago
Legal Assistant and Licensing Administrator
Alpharetta, GA
Full-time
Onsite
Mid Level
3+ years expCennox is seeking a highly organized and proactive Legal Assistant and Licensing Administrator to support their legal team. The role involves managing administrative operations, coordinating licensing compliance, and assisting the Chief Legal Officer with legal and corporate governance responsibilities.
LogisticsSupply Chain Management
Responsibilities
Support the drafting, execution, and tracking of legal agreements, including NDAs, contracts, and compliance documents
Maintain structured digital and physical filing systems for legal, corporate, and compliance records
Monitor document version control and ensure proper record retention and retrieval
Coordinate document signatures via platforms such as DocuSign and maintain execution logs
Track, manage, and coordinate all business and professional licenses across U.S. states and territories, including applications, renewals, and supporting documentation
Maintain a comprehensive licensing tracker to monitor expiration dates, renewal timelines, and state-specific requirements
Liaise with state agencies, regulatory bodies, and internal departments to ensure timely filings and continuous compliance
Assist with audit responses and documentation requests related to licensing and regulatory matters
Manage complex calendars, coordinate meetings, and resolve scheduling conflicts for the CLO and legal department
Prepare, proofread, and format correspondence, presentations, reports, and legal documentation
Serve as a liaison between the Legal Department, internal teams, and external counsel or partners, ensuring timely follow-up and clear communication
Handle highly confidential and sensitive information with professionalism and discretion
Organize travel arrangements, prepare itineraries, and process related expense reports
Assist with special projects and initiatives assigned by the CLO, including compliance reporting, due diligence, and policy updates
Support implementation of administrative or legal technology systems (e.g., contract management or document control tools)
Develop and maintain standard operating procedures for administrative and compliance workflows
Qualification
Required
Minimum 3 years in an executive assistant role, senior administrative role supporting C-Suite executives or licensing role
Exposure to legal, finance or professional-services environments strongly preferred
Impeccable written and verbal English; able to draft concise and polished correspondence
Advanced MS Office (particularly Excel, PowerPoint & Outlook)
Familiarity with contract-management or ERP platforms (e.g., Oracle Fusion, DocuSign) is an advantage
Demonstrated ability to handle privileged and market-sensitive information with discretion
Proven track record of juggling multiple deadlines in a fast-moving setting while maintaining precision
Associate's or Bachelor's degree desirable
Paralegal certificate and notary commission is a plus
Company
Cennox
Cennox help the world’s leading brands to execute and deliver their complex change programs across technology, security and facility transformation.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
York Capital ManagementBusiness Growth Fund
2021-06-02Private Equity
2017-08-04Series Unknown
Leadership Team
Nick Cockett
Group Chief Operating Officer
Clive Nation
Group Chief Executive
Recent News
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