HomeServices of America · 1 day ago
Office Administrator
Destin, FL
Full-time
Onsite
Senior Level
5+ years expHomeServices of America is seeking an experienced Office Administrator to support the daily operations of their real estate office. The role involves coordinating administrative activities, overseeing office operations, and providing support to sales associates while maintaining a smooth workflow in the office.
FinanceReal EstateReal Estate Brokerage
Responsibilities
Direct and coordinate the administrative activities in support of the real estate office
Oversee, maintain and perform the day-to-day sales office operations, examples may include: payment of bills, answering phones, record keeping, invoicing, marketing, filing, assisting sales/branch manager, tracking expenses, greeting clients, building and equipment maintenance and maintenance of office supply and marketing material inventories
Oversee the processing and verifying of new listings and sales, which may include entering the listings and sales into the system
Ensure the accuracy and timely preparation of purchase agreements, record and maintain all sold records, and prepare monthly reports
May handle correspondence, mail and support appointment setting
May monitor the upcoming sales transactions for completeness and compliance and ensure necessary information has been ordered and is accurate
Provide support to the sales associates which may include, processing license applications for new, renewing and transferring sales associates, ensuring all paperwork is completed and processed in a timely manner, conducting orientation for new sales associates
Act as the first point of contact for sales associates and act as a liaison between sales associates and company leadership
Coordinate special events, collateral material, flyers, handouts and brochures
Perform additional responsibilities as requested or assigned
Qualification
Required
Minimum high school diploma or equivalent; post-secondary education an asset but not required
Five or more years of related experience and demonstrated leadership skills
Knowledge of real estate, title and /or mortgage business strongly preferred
Strong computer skills; proficient in Microsoft Office products, including Word, Excel, Publisher and Access
Excellent oral and written communication skills
Effective interpersonal skills and leadership abilities. A strong customer-service focus
Effective analytical, problem-solving and decision-making skills; initiative, attention to detail, and a team player
Project management skills; ability to prioritize and handle multiple tasks and projects concurrently
Ability to handle stress and work under pressure
Preferred
Knowledge of real estate, title and /or mortgage business strongly preferred
Real estate license helpful but not required
Benefits
Medical
Health Savings Account
Dental
Vision
Life Insurance
Paid Vacation (PTO)
401(k) with employer match
Flexible Spending Account
Employee Assistance Program (EAP)
Company
HomeServices of America
HomeServices is the residential real estate brokerage firm.
1001-5000 employees
Funding
Current Stage
Public CompanyTotal Funding
unknown2017-01-18Acquired
1999-10-08IPO
Leadership Team
Patty Smejkal
Chief Technology Officer
Renee Gonzales
Vice President Core Services Integration
Recent News
2025-12-24
2025-11-14
Company data provided by crunchbase