Ganna Walska Lotusland · 2 months ago
Director of Finance and Administration
Santa Barbara, CA
Full-time
Onsite
Lead/Staff, Director/Executive
$120K/yr - $160K/yr
5+ years expGanna Walska Lotusland is a renowned botanical garden and historic estate located in Montecito, dedicated to sustainable garden practices and plant conservation. The Director of Finance and Administration is responsible for managing the financial operations and administrative functions of the organization, ensuring long-term health and sustainability while overseeing HR administration and fostering a positive workplace culture.
Museums & Institutions
Responsibilities
Provide financial oversight for the organization, managing the full range of financial functions—from daily operations to strategic planning
Lead the annual finance and budgeting process; prepare and manage the annual operating budget
Collaborate with staff and board committees to develop, monitor, and adjust program and organizational budgets
Oversee monthly financial statements, including profit/loss, balance sheet, and cash flow reports
Monitor, interpret, and present financial results to the CEO, Chief Operations Officer (COO), Chief Experience Officer (CXO), and the Boards Finance, Audit, and Investment Committees
The DFA will serve as the staff liaison to the aforementioned committees
Coordinate the annual audit process and preparation of IRS Form 990 with an independent CPA
Maintain compliance with licensing, Secretary of State reporting, annual property tax exemptions, insurance, and regulatory requirements
Supervise payroll, benefits, and PTO accruals in collaboration with the HR Manager and external accounting firm
Maintain and strengthen financial controls, policies, and procedures
Ensure accurate documentation for all financial systems including receipts, disbursements, billing, bookkeeping, and accounting
Prepare budgets and financial reports for foundation grants; collaborate with the Development team to support grant proposals and report submissions
Oversee administrative operations and office management
Coordinate with leadership team and project-related agreements with consultants, contractors, and suppliers engaging in contract negotiation and approvals
Ensure effective and efficient administrative systems to support overall organizational operations
Oversee risk management for the organization, including the maintenance and execution of our General Liability, Umbrella Policies, and all legal and binding contracts
In collaboration with the Human Resources Manager, provide leadership and direction for all human resources functions, ensuring practices align with organizational values and legal compliance
Ensure HR policies and procedures to promote a positive, equitable, and high-performing workplace culture
Support recruitment, onboarding, and retention strategies to attract and sustain a talented and diverse workforce
Collaborate with the CEO and HR Manager to ensure effective benefit selection. Oversee HR administration, including compensation, health insurance, retirement, recognition, and leave programs
Provide oversight for compensation, recruitment, performance appraisals, and professional development
Experience overseeing HR functions, performance reviews, and policy implementation
Oversee employee-related legal, insurance, retirement, and benefit programs
Promote a positive and inclusive workplace culture; recognize staff milestones and successes
Support Board-related committee coordination
Qualification
Required
Bachelor's degree in business, nonprofit management, accounting, finance, or related field required
Minimum of 5 years of management experience required
Demonstrated success in nonprofit, corporate, or government finance and administration
Strong understanding of nonprofit accounting standards, reporting requirements, compliance practices, and general GAAP standards in accounting
Proven track record in leadership, HR management, and strategic organizational development
Exceptional leadership and team management skills
Ability to build trust, empower staff, and foster accountability
Strong emotional intelligence and collaborative leadership style
Ability to think strategically, anticipate trends, and align financial planning with organizational priorities
Skilled in designing and managing organizational structures that support growth and efficiency
Employment background/criminal check is required
Preferred
Master's degree or CPA certification preferred
10 years of management experience preferred
Benefits
Health and dental care.
Voluntary Colonial Supplemental Insurance, life insurance, and vision.
Flexible Spending Account.
403(b) and ROTH Retirement plans with an employer match after two years and up to 5%.
Paid vacation and sick leave; Eleven paid holidays.
Company
Ganna Walska Lotusland
Lotusland is recognized as one of the most breathtaking public gardens in the world.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase