San José - Evergreen Community College District · 2 months ago
CONFIDENTIAL EXECUTIVE ADMINISTRATIVE ASSISTANT, (Human Resources)
San Jose, CA
Full-time
Onsite
Mid Level
$95K/yr - $122K/yr
3+ years expSan José - Evergreen Community College District is seeking a Confidential Executive Administrative Assistant to support the Vice Chancellor of Human Resources. The role involves managing administrative functions, providing confidential support, and serving as a liaison among various stakeholders within the district.
Education
Responsibilities
Serve as a liaison with all levels of administration, faculty, and students. Work with all constituent groups and ensure the implementation of the vision for the District
Screen office and telephone calls; respond to sensitive complaints and requests for information from the general public, students, faculty and staff; resolve concerns and complaints; refer inquiries as appropriate
Establish and maintain a variety of confidential files and records; research and gather information for special reports
Maintain calendars of department activities, meetings and various events; make reservations for conferences and other events; coordinate travel arrangements for department staff as needed
Perform paraprofessional support work as assigned; research questions pertaining to policies and procedures
Perform a variety of administrative and clerical support functions; receive, review and initiate the processing of worker's compensation claims; submit appropriate paperwork; office; follow-up as necessary
Perform confidential administrative assistant functions for assigned office activities; independently prepare correspondence; respond to letters and general correspondence of a routine nature; prepare reports and graphic materials as assigned
Receive and process agreements; edit and maintain agreements; monitor expiration dates, inform appropriate executive staff
Compile Board meeting material; ensure all information is assembled and properly file; route to Chancellor's Office by assigned deadline
Provide staff support on a variety of boards and committees; prepare agendas and other material; prepare minutes and distribute
Conduct special projects as assigned related to the development of proposals such as gathering collective bargaining data
May prepare, negotiate, review, and administer contracts or independent contractor agreements, be a liaison with property insurer for liability claims, or monitor the risk management program
Open, sort and distribute mail; identify priority items
Order and maintain adequate supplies as required
Perform other related duties as assigned
Qualification
Required
Equivalent to completion of the twelfth grade supplemented by specialized secretarial training and/or college level course work
Three years of increasingly responsible administrative secretarial experience
Demonstrated sensitivity, knowledge and understanding of the diverse academic, socioeconomic, gender identity, sexual orientation, cultural, disability, and ethnic background of groups historically underrepresented, and groups who may have experienced discrimination
Success integrating diversity as appropriate into the major duties outlined in the job description and in the duties listed in the District's hiring policy; or demonstrated equivalent transferable skills to do so
Preferred
Human Resources experience
Public Sector experience
Proficiency in MS Office
Benefits
The choice of one of the District's excellent Health Benefits and Welfare plans, which the premium cost is 100% paid by the District for the employee and their eligible dependents
Two medical plans (Anthem Blue Cross [PPO] and Kaiser Permanente (HMO])
Dental (Delta Dental PPO)
Vision (VSP Choice)
Life insurance for the employee (The Hartford)
Life insurance for eligible dependents (The Hartford)
A long term disability/income protection plan (The Hartford)
An employee assistance plan (Anthem EAP)
The District contributes an additional 26.81% of the employee's salary towards an eligible employee's pension (CalPERS)
Optional plans including purchasing additional life insurance for themselves and their eligible dependent(s)
Enroll in a medical, transportation, and/or dependent care Flexible Spending Account(s) (with the $4 monthly administrative fee paid by the District)
Set pre-taxed dollars aside to supplement their pension in a 403b (tax shelter annuity) and/or a 457 (deferred compensation) plan(s)
22 days per year of vacation
Up to 12 sick leave days
6 administrative leave days
20 paid holidays
Company
San José - Evergreen Community College District
Located in vibrant downtown San José--in the heart of Silicon Valley--San José – Evergreen Community College District (SJECCD) encompasses more than 300 square miles, including the majority of the City of San José and all of the City of Milpitas.
501-1000 employees
Funding
Current Stage
Late StageRecent News
San Diego Business Journal
2025-03-27
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